Accounting & Financial Reporting Training Materials
Job aids, handouts and training guides are the latest versions of materials used in OBFS training courses. For your convenience, documents will open in new browser windows. Most documents are in the Acrobat PDF 
format. Please choose the course name:
Property Accounting
Other
Journal Voucher Processing
This course provides instructions on how to prepare and manage journal vouchers. This includes how to complete journal voucher entries, perform error handling, work with suspended documents, and perform queries to review journal entry results.
Job Aids
Handout
Participant Guide
Retrieving General Ledger Reports
This course provides instructions to retrieve operational and ad-hoc reports and data including budgets, balances, and detail transaction information using three data sources: Mobius View, EDDIE, and Banner Queries. There will be practice opportunities, step-by-step instructions, job aids, and helpful hints for data retrieval. Bring your NetID and password along with your unit's C-FOAPAL(s).
Job Aids
Handouts
Participant Guide
General Encumbrances
This course provides instructions on how to create and manage general encumbrances in Banner. This includes how to establish a general encumbrance, adjust a general encumbrance, partially and totally liquidate general encumbrances, and execute encumbrance-related queries and reports.
Job Aids
Handouts
Participant Guide
Understanding University Financial Statements & the Reconciliation Process
This course provides an understanding of University financial statements and how to utilize them, in combination with other tools, to reconcile your unit's Funds and locate budget balances. This course will explain the role of Account codes in classifying transactions and how to interpret financial statements, Banner query forms, and other reports used in the reconciliation process. This course will identify the guidelines established for the reconciliation of University financial statements to unit records and will identify ways to detect and prevent rogue C-FOAPALs.
Handout
Participant Guide
Reporting for Managers
This course moves beyond the standard financial statements used in the reconciliation process and examines EDDIE reports and Banner queries that provide rolled-up and summary reports. This course will provide a hands-on opportunity to use EDDIE and Banner to retrieve and review these reports.
Participant Guide
Self-supporting funds (SSF) account for revenue-generating activities from the sale of products or services to customers.
See below for various resources, reference tools, and job aids which will help you properly manage your self-supporting fund activity.
Participant Guide
Job Aids
Other Training Resources
Gift funds account for charitable, voluntary donations made to the University of Illinois System where the donor receives no bargained-for-benefit and requires nothing in return other than an assurance that the intent of the donation will be honored.
See below for various resources, reference tools, and job aids which will help you to properly manage your gift funds.
Job Aids
Other Training Resources
FABweb Unit Rep Certificate Course
Suggested Prerequisite: Before taking this course, it is recommended to first complete Introduction to Banner and Finance I
In this course, you will learn what equipment is and how to manage it. This course will introduce you to the equipment management lifecycle. You will learn about the roles, responsibilities, and systems involved in processing property records. You will also learn about the codes and labels used to classify and identify equipment.
Online Training
Other Training Resources
FABweb Additions and Updates
This course provides an overview of FABweb procedures used to process new fixed asset acquisitions and update records for existing fixed assets. This course also shows how FABweb interacts with Banner, and how to find fixed asset information in Banner. In addition, this course discusses FABweb security, as well as parent and children assets. This information will help you keep your department's asset records accurate and up-to-date.
Handouts
Participant Guide
FABweb Transfers and Disposals
This course provides an overview of FABweb procedures that you will use to perform fixed asset interdepartmental transfers and disposals. In this course, you will learn how to transfer an equipment record to another department, using FABweb. You will also learn about the disposal process and how to dispose of equipment that no longer works or is no longer needed in your department, as well as the process to document disposal of equipment that has been damaged beyond repair, lost, stolen, or unable to be located.
Job Aids
Participant Guide
Equipment Loans and Other Transfers (FA 104)
This course covers how to document equipment loans, when equipment from your department is loaned to an employee or another department. In addition, this course provides instructions on transferring equipment from the surplus warehouse to your department, along with an overview of the process to transfer equipment from your department to another institution of higher education.
NOTE: These materials have not been updated for Banner 9, but may still be useful. Updates will be made in the fall.
Online Training
Physical Inventory of Equipment
In this course, you will learn the process of conducting physical inventory and the steps in verifying the biennial inventory. You will learn how to access the Biennial Inventory system and how to run the inventory list. Also, you will learn about inventory policies and procedures and problem-solving. In addition, you will see how the Biennial Inventory mobile app can be used to help conduct physical inventory.
Job Aids
App Guides
Participant Guide
FABweb Batch Upload
Functionality is available in FABweb for units to upload files with multiple records versus keying one equipment item at a time. This eliminates the rekeying of data and minimizes keying errors.
Job Aids
Online Tutorials
- FABweb Batch Upload
Account Code Search
Find the correct Account code quickly and easily with Account Code Search.
Job Aid
Online Tutorial
- Find a Complete Account Code List [posted: 6/1/17]
- Using Account Code Search This tutorial does not have audio. [posted: 4/29/16]
Webinar
- Account Code Search Tool Webinar [29 min 19 sec] [posted: 6/9/16]
Fiscal Control and Internal Auditing Act (FCIAA) Certification
These Web-based courses provide an overview of what FCIAA certification is, why it is important, and how the process occurs.
The FCIAA certification process is role-based; if you are a Submitter or Approver in the FCIAA application, take the online FCIAA Training for Submitter and Approver. If you have another role in the FCIAA application, take the FCIAA Training for Other Roles course.
Job Aids
Online Training
Webinars
Misclassified FOAPAL Reports in EDDIE
This course is offered as a Webinar, or web-based seminar. It focuses on running the Misclassified FOAPAL report in EDDIE. It also covers the report criteria used to retrieve misclassified (or "rogue") FOAPAL transactions. Individuals who are familiar with EDDIE reports and who are interested in a report that lists misclassified FOAPALs at the transaction level will find this information useful. Course materials include a presentation in PDF, a video tutorial showing how to run the report, and a job aid outlining the steps used to run the report.
Job Aid
Online Tutorial
This tutorial does not have audio.
- Running the Misclassified FOAPAL Report [updated: 4/28/16]
Presentation
Multiple-Year Labor Encumbering in Banner
As of January 24, 2010, Banner calculates multiple year labor encumbrances. (The prior labor encumbrance functionality limited salary and fringe encumbrance calculations through June 30 of the current fiscal year.) This enhancement calculates labor and fringe encumbrances related to future fiscal years. This functionality will aid in forecasting future labor and fringe encumbrances associated with grants and federal appropriations.
Job Aids
Participant Guide
Please send questions or comments regarding training to Learning Systems Support at sharedservices@uillinois.edu.
Last updated: August 19, 2022