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Training Center

Curriculum Guide

If you have fiscal and/or payroll responsibilities, OBFS training resources will provide you with information, knowledge, and skills to help you do your job. This training curriculum guide will help you identify courses, course prerequisites, and materials related to your particular role.

To register for courses, access web-based courses, or print training materials, go to the Training Center from the OBFS home page at www.obfs.uillinois.edu. If you have questions or need assistance in planning your learning experiences, please contact OBFS Training at obfstrainingteam@uillinois.edu.

All courses are instructor-led and offered at all campuses unless otherwise noted.

If Your Role Is To:

See Materials or Register For:

Course Prerequisite(s):

  • Understand the structure and security process of the main University finance system (Banner).
  • ACCOUNTING: Advanced C- FOAPAL & Related Topics (FN 102)
  • Create journal vouchers to post transactions.
  • Review unposted and posted journal voucher transactions.
  • ACCOUNTING: Journal Voucher Processing (GL 101)
  • Manage general encumbrances to reserve funds (create, adjust, and liquidate).
  • ACCOUNTING: General Encumbrances (GL 103)
  • Retrieve financial reports.
  • Review financial data such as budgets, balances, and transaction information using View Direct, EDDIE, and Banner.
  • ACCOUNTING: Retrieving General Ledger Reports (GL 102)
  • Interpret financial reports.
  • Reconcile your unit's Funds and locate budget balances.
  • Identify ways to detect and prevent "rogue" C-FOAPALs.
  • ACCOUNTING: Understanding University Financial Statements and the Reconciliation Process (GL 104)
  • Manage or reconcile Self-Supporting Funds.
  • ACCOUNTING: Introduction to Self-Supporting Funds (GL 105)
  • ACCOUNTING: Managing Self-Supporting Funds (GL 205)
  • FN 101 - Introduction to Banner and Finance (web-based)
  • ACCOUNTING: Advanced C-FOAPAL & Related Topics (FN 102)
  • ACCOUNTING: Retrieving General Ledger Reports (GL 102)
  • ACCOUNTING: Understanding University Financial Statements & the Reconciliation Process (GL 104)
  • Work with EDDIE reports and Banner queries that provide "roll up" and summary data.
  • ACCOUNTING: Reporting for Managers (GL 106)
  • Serve as fixed assets property contact for the unit.
  • Conduct fixed assets inventories for the unit.
  • Serve as fixed assets property contact for the unit.
  • Process fixed assets transactions (including disposals, loans, and transfers) for the unit.
  • Manage student and general accounts receivable tasks (charges, credits, etc.).
  • Serve as a Department Card Manager (DCM) or DCM Delegate.
 
  • Use a University Purchasing Card (P-Card) or serve as Reconciler, Approver or Delegate.
 
  • Use a University Travel Card (T-Card).
 
  • Are responsible for (or have input into) the development of rates for their unit's services.
  • GOVERNMENT COSTING: Service Activities Rate Calculation and Policy (At Urbana only)
 

If Your Role Is To:

See Materials or Register For:

Course Prerequisite(s):

  • Administer grant funds.
  • GRANTS & SPONSORED PROJECTS: Grants & Contracts for Professional and Administrative Personnel (GC 101)
  • GRANTS & SPONSORED PROJECTS: Sponsored Project Costs Allowable Costs (At Urbana only)
  • GRANTS & SPONSORED PROJECTS: Cost Sharing (At Urbana only)
  • GRANTS & SPONSORED PROJECTS: Cost Transfers (At Urbana only)
  • Enter and submit hours worked via Web Time Entry.
 
  • Set up payroll routing queues with Approvers and Proxies.
 
  • Review, edit, and approve timesheets using Web Time Entry.

 

 
  • Process payroll transactions for the unit.
  • PAYROLL: Payroll Overview (webinar)
  • PAYROLL: Adjustment Processing for Units (HRPPR 120)
  • Edit, submit, and approve employees' time in Banner.
  • PAYROLL: Department Time Entry - Bi-weekly Employees (HRPTA 105)
  • Prepare labor redistributions (earnings transfers).
  • PAYROLL: Labor Redistribution (HRPPR 130)
  • Process payments to foreign nationals.
  • Make purchases using the iBuy system.

  • Manage Banner purchase requisitions (create regular and standing orders, approve / disapprove, copy, cancel, query, print).
  • PURCHASING: Requisition Processing (PO 101)
  • Conduct receiving for Banner purchase orders of more than $20,000 for regular orders and any fixed asset requisitions of more than $2,500.
  • PURCHASING: Receiving 101 (RC 101)
  • Use the UPS Internet Control and Visibility web-based system as a shipping tool.
  • PURCHASING: UPS Internet Control and Visibility Solution (At Chicago and Urbana only)
 
  • Work with travel reimbursements and non-purchase order vendor payments.
 
  • Search for vendors in Banner and process vendor invoices, employee reimbursments, recurring payments, etc.
  • Understand the invoice preparation process from requisition to check issuance.
  • Locate records associated with direct pay processing, purchase order invoices, and payment.
  • UNIVERSITY PAYABLES: Payables Queries (AP 101)

Last Updated: July 20, 2016

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