iBuy Training Materials

Job aids, handouts and training guides are the latest versions of materials used in OBFS training courses. For your convenience, documents will open in new browser windows. Most documents are in the Acrobat PDF  format. Flash player 10.1 (or higher) and JavaScript enabled browser is needed to view videos. The below iBuy Training Materials are available.

Profile Management

• Establishing Your Email Approval Code
• Creating and Using C-FOAPAL Code Favorites
• Setting Up and Using Ship To Address
• Shipping to Central Receiving Centre - UIUC

Navigation and Reports

• Navigating the iBuy Homepage
• Navigating the Dashboard View in iBuy
• Creating and Editing Bookmarks
• Using Orders Search and Creating Reports
• Finding the Assigned Buyer for a Requisition in iBuy

Shopping

• Shopping Methods and Tips
• Shopping Experience from Search to Place Order
• Establishing and Using Favorites
• Using Copy to New Cart

E-Quotes and Catalog Vendor Information

• Processing E-Quotes for CDW-G
• Processing E-Quotes for DELL
• Processing E-Quotes for Fisher Scientific
• Processing E-Quotes for Grainger
• Processing E-Quotes for Hewlett Packard (HP)
• Processing E-Quotes for Pier Group LLC
• Processing E-Quotes for VSI Powered by B&H
• Processing E-Quotes for VWR
• Bienali Promotions Information

Requisition Creation

• Completing the Purchase Requisition Form 
• Completing the Standing Order Form
• Completing the Quick Quote IPHEC2140 IT Contract Form 
• Completing the Solicitation Information Form
• iBuy - Splitting Account Codes (C-FOAPAL)
• iBuy - Using Asset and Non-Asset Account Codes (C-FOAPAL) on Same Requisition
• Placing an order for Another Person
• Requisition Editing
• Requesting Non-Standard Payment Terms in iBuy

PO Change Request

• Completing the PO Change Request Form
• Change Request Process in iBuy (Purchasing Use Only)

Department Approver

• Departmental Approver Process

Invoice

• Completing the PO Special Payment Request Form
• Invoice Approver-Invoice Approver Queues
• Invoice Processing for Department Approvers [updated: 1/19/22]

Instructor-Led Courses

iBuy instructor-led courses are currently available at UIUC. Please visit our course registration page to sign up.

• iBuy Training Guide

Please send questions or comments regarding training to Learning Systems Support at sharedservices@uillinois.edu.

Last updated: October 26, 2023