1.
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In the Search field, type FGAJVCQ and press the ENTER key
to open Journal Voucher Quick.
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FGAJVCQ
opens.
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2.
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Click the Go button.
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3.
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Observe the Transaction Date field.
Change the date as necessary.
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Transaction date defaults to today’s date.
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4.
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Press TAB to move to the Document Total
field.
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Cursor moves to the Document Total field.
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5.
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Type the absolute value of the journal voucher in the Document Total field.
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6.
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Select Document Text from the Related menu to open FOATEXT.
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General Text Entry
(FOATEXT)
opens.
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7.
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Type a complete description of the journal voucher, using
the DOWN ARROW key to move to the next available text lines
if needed.
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Text is stored on the line(s).
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8.
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Type in your name, email, unit and 10-digit phone number.
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Your name, email, unit, and phone number display for future
reference.
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9.
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Click the Save button.
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Stores the document text.
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10.
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Click the Close button.
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Returns to the Document Header section of FGAJVCQ.
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11.
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Review the Document Text Exists field.
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System maintained field indicates that document text
exists.
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12.
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Click the Next Section button.
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Journal Voucher Detail
section displays with the document total and the document
number shown at the top.
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13.
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Press TAB to move to the Journal Type field and type the rule code.
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The rule code title will display after you TAB to the next
field.
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14.
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Press TAB to move to the Chart field.
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Cursor moves to the Chart field.
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15.
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Type the appropriate Chart code in the Chart field.
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The Chart title displays.
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16.
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Press TAB to move to the Fund field.
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Cursor moves to the Fund field.
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17.
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Type your self-supporting Fund code in the Fund field.
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The Fund code title will display after you TAB to the next
field.
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18.
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Press TAB to move to the Organization
field.
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Cursor moves to the Organization field.
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19.
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Type the appropriate Organization code in the Organization field.
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Value displays in the Organization field.
The Organization code title displays.
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20.
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Press TAB to move to the Account field.
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Cursor moves to the Account field.
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21.
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Type the appropriate revenue Account code. (Revenue Account codes begin
with a 3)
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The Account code title displays.
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22.
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Type the appropriate Program code in the Program field.
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The Program code title will display after you TAB to the
next field.
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23.
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Press TAB to move to the Amount field.
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Cursor moves to the Amount field.
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24.
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Type the amount in the Amount field.
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The line item amount displays.
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25.
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Press TAB to move to the Debit/Credit
field.
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Cursor moves to the Debit/Credit field.
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26.
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Select - Minus in the Debit/Credit field.
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The Debit/Credit field is filled as a
credit, because a credit increases revenue for
your Fund.
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27.
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Press TAB to move to the Description
field.
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Cursor moves to the Description field.
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28.
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Type a description of the transaction in the Description field.
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The description is required.
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29.
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Click Insert on Functions toolbar.
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New record displays.
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30.
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Press TAB to move to the Journal Type
field.
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Cursor moves to Journal Type field.
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31.
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Type the appropriate rule code (100 for local funds and 170
for state funds) in the Journal Type field.
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The rule code title will display after you TAB to the next
field.
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32.
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Press TAB to move to the Chart field.
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Cursor moves to the Chart field.
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33.
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Type the customer’s Chart code in the Chart field.
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The Chart title displays.
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34.
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Press TAB to move to the Fund field.
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Cursor moves to the Fund field.
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35.
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Type the customer’s Fund code in the Fund
field.
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The Fund code title will display after you TAB to the next
field.
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36.
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Press TAB to move to the Organization
field.
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Cursor moves to the Organization field.
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37.
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Type the customer’s Organization code in the Organization field.
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The Organization code title displays.
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38.
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Press TAB to move to the Account field.
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Cursor moves to the Account field.
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39.
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Type the appropriate expense Account code. (Expense Account codes begin
with 1)
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The Account code title displays.
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40.
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Type the customer’s Program code in the Program field.
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The Program code title will display after you TAB to the
next field.
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41.
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Press TAB to move to the Amount field.
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Cursor moves to the Amount field.
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42.
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Type the amount in the Amount field.
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The line item amount displays.
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43.
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Press TAB to move to the Debit/Credit
field.
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Cursor moves to the Debit/Credit field.
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44.
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Select + Plus in the Debit/Credit field.
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The Debit/Credit field is filled as a
debit, because you are increasing the expense on
your customer's Fund.
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45.
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Press TAB to move to the Description
field.
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Cursor moves to the Description field.
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46.
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Type a description of the transaction in the Description field.
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The description is required.
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47.
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Click the Next Section button.
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The Completion section displays.
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48.
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Click the Complete button.
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The journal voucher is submitted for posting.
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49.
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Click the Close button to return to the
main menu.
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