UIS Equipment Transfer and Disposal Procedures
Disposals
Disposal of electronic equipment
(desktop and laptop computers only) is handled by UIS Information
Technology Services. Individual departments must submit a transfer request
in FABweb to transfer the equipment to UIS Information Technology Services,
who will then complete data wiping, internal redistribution, and disposal.
The new responsible COA and Org are 4-305002. Step-by-step procedures are
attached.
Disposal of non-electronic equipment
(anything sent to the UIS surplus building) is initiated by submitting a
surplus/disposal request in FABweb. Once the request has been completed and
approved by the department, it is reviewed by University Property
Accounting & Reporting (UPAR) staff. After UPAR staff review and
approve the request, they send an Excel spreadsheet to the department
representative. The department representative must forward the approval and
spreadsheet to the Facilities Scheduling and Services staff by emailing jgibs4@uis.edu. Facilities Scheduling
and Services staff will contact the department to schedule the removal.
Transfers
Transfers between departments are handled by completing a transfer request
in FABweb. Once the originating and receiving departments have both
approved the request in FABweb, the property contact of the receiving
department must use the “Save to Excel” functionality to create a
spreadsheet. To arrange for moving the equipment, attach the spreadsheet to
an e-mail and send to Jason Gibson (jgibs4@uis.edu) at Facilities
Scheduling and Services. It is your department’s responsibility to forward
the spreadsheet to Facilities Scheduling and Services. UPAR is not involved
in reviewing or approving these transfers.
NOTE: FABweb transfers are currently coded to require at least one
Tagged/Controlled equipment item, but you can use FABweb for any items by
first adding a valid PTag and then deleting that PTag from the list after
all non-tagged equipment has been added.
Transfers from Surplus
Contact Jason Gibson, Facility Scheduling and Services, at 217-206-6379 or
jgibs4@uis.edu, to inquire about available surplus equipment. You will be
given a tag number or description of the items. Use the tag number or
description to complete an electronic version of the Surplus Equipment
Retrieval Form. This form is available at
http://www.obfs.uillinois.edu/forms/equipment-management-surplus/. Send the
form as an e-mail attachment to obfsuafrproperty@uillinois.edu. UPAR will
forward the approved form to Jason, who will arrange for delivery of the
equipment. Once the equipment is delivered, UPAR will update the records in
Banner.
If you have questions, please contact Magdalena Jach at mj20@uillinois.edu
or 312-585-9171, or Jeff Weaver at jweaver2@uillinois.edu or 217-244-7978.
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Last Updated: April 16, 2019