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Travel Card (T-Card)

The University of Illinois T-Card is a charge card authorized by the Department Head. It may be used by University employees to purchase qualified travel expenses, business meals and/or refreshments for specific events. It is a University-paid, University-liability MasterCard® which relieves the employee from significant out of pocket expenses. Personal purchases are prohibited. 

  • The Department Head will be responsible for:
    • Authorizing the T-Card applicants and Travel Arrangers
    • Requesting card limits appropriate for demonstrated unit business needs
    • Assigning the Department Card Manager (DCM)
  • The T-Card may be issued to University employees, including graduate students, who travel on University business and/or incur frequent authorized business meal or refreshment expenses.
  • The Travel and Expense Management (TEM) system is the repository for processing T-Card transactions.
  • T-Card transactions are loaded in TEM and are processed using the TEM Expense Report (ER) approval workflow. The Cardholder or Proxy is responsible for:
    • Associating the T-Card transaction(s) with an ER
    • Entering all required supporting documentation
    • Imaging all original receipts to TEM and associating them with the applicable ER
  • The T-Card may be used for expenses incurred during travel related to official University business including, lodging, air, rail, and bus travel, car rentals, parking, tolls, and qualified business meals and/or refreshments for specific events.
  • The T-Card can be used to purchase airfare, preferably through iTravel.
  • Travel Arrangers are University employees who facilitate the purchase of authorized travel for:
    • Guests of the University
    • Employees within their unit who are not issued a T-Card
    • Cardholders who prefer to delegate their travel arrangements

Last Updated: October 31, 2018

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