Travel Card (T-Card)

The University of Illinois T-Card is a charge card authorized by the Department Head. It may be used by University employees to purchase qualified travel expenses, business meals and/or refreshments for specific events. It is a University-paid, University-liability MasterCard^® which relieves the employee from significant out of pocket expenses. Personal purchases are prohibited. 

• The Department Head will be responsible for:
  • Authorizing the T-Card applicants and Travel Arrangers
  • Requesting card limits appropriate for demonstrated unit business needs
  • Assigning the Department Card Manager (DCM)
• The T-Card may be issued to University employees, including graduate students, who travel on University business and/or incur frequent authorized business meal or refreshment expenses.
• The Travel and Expense Management (TEM) system is the repository for processing T-Card transactions.
• T-Card transactions are loaded in TEM and are processed using the TEM Expense Report (ER) approval workflow. The Cardholder or Proxy is responsible for:
  • Associating the T-Card transaction(s) with an ER
  • Entering all required supporting documentation
  • Imaging all original receipts to TEM and associating them with the applicable ER
• The T-Card may be used for expenses incurred during travel related to official University business including, lodging, air, rail, and bus travel, car rentals, parking, tolls, and qualified business meals and/or refreshments for specific events.
• The T-Card can be used to purchase airfare, preferably through iTravel.
• Travel Arrangers are University employees who facilitate the purchase of authorized travel for:
  • Guests of the University
  • Employees within their unit who are not issued a T-Card
  • Cardholders who prefer to delegate their travel arrangements

Last Updated: May 25, 2018