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Travel Card (T-Card)

The University of Illinois T-Card is a charge card authorized by the Department Head. It may be used by university employees to purchase qualified travel expenses, business meals and/or refreshments for specific events. It is a university-paid, university-liability MasterCard® which relieves the employee from significant out of pocket expenses. Personal purchases are prohibited. 

  • The Department Head will be responsible for:
    • Authorizing the TCard applicants and Travel Arrangers
    • Requesting card limits appropriate for demonstrated unit business needs
    • Assigning the Department Card Manager (DCM)
  • The TCard may be issued to University employees, including graduate students, who travel on university business and/or incur frequent authorized business meal or refreshment expenses.
  • The Chrome River system is the repository for processing TCard transactions.
  • TCard transactions are loaded in Chrome River and are processed using a Chrome River expense report. The Cardholder or Proxy is responsible for:
    • Associating the TCard transaction(s) with an ER
    • Entering all required supporting documentation
    • Imaging all original receipts to Chrome River and associating them with the applicable ER
  • The TCard may be used for expenses incurred during travel related to official university business including, lodging, air, rail, and bus travel, car rentals, parking, tolls, and qualified business meals and/or refreshments for specific events.
  • The TCard can be used to purchase airfare, preferably through iTravel.

Last Updated: February 15, 2022.

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