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How Does the P-Card Work?

The University of Illinois P-Card is a charge card issued to Cardholders to simplify University authorized small dollar purchases of supplies and small equipment. It is a University paid, University liability Mastercard™.

Purchases are tracked by accessing the P-Card Web Solution™. Cardholders or a delegate must obtain an original, itemized receipt for each purchase and enter the detailed purchase information in an order log. The University business purpose of each purchase must be documented. The Reconciler for the unit will match the information on the original receipt with the order log and with the transaction the Bank submits electronically into the software. This process allows units to monitor purchases, keep records, and create reports. The purchase information is posted in Banner for accounting purposes.

 Last Updated: April 25, 2022

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