| Purchase |
Specific Restrictions |
Relevant Policies/Procedures |
| Airbnb |
See Lodging Rental Brokers below |
See Hotels |
| Alcoholic Beverages |
See alcohol policy for university |
8.1.1 Business Meals, Refreshments, and Alcohol |
| Business Meals |
|
8.1.1 Business Meals, Refreshments, and Alcohol |
| Business Class/First Class Travel |
Approved only with medical documentation |
15.1.3 Make Travel Arrangements
|
| Catering |
"Dropped off" meals such as pizza or box lunches - Can use T-Card
Other catering that serves the meal - Can use T-Card only with system contracted vendors. Consult Catering - Urbana Campus.
|
Catering - Urbana Campus
Outside Caterers
8.1.1 Business Meals, Refreshments, and Alcohol |
| Collision Damage Waiver Insurance |
Allowable with approved T-Card Exception and only for motor vehicle rental in a foreign country |
15.1.3 Make Travel Arrangements
Car Rental
T-Card Exception Request form
|
| Foreign National Non-Employee Travel and Lodging Expenses |
See policy for considerations when determining allowability |
Payments to Foreign National Non-Employees |
| Lodging Rental Brokers (e.g. Airbnb, Tripping, Home Away) |
See policy for considerations when determining allowability |
See Hotels |
| Student Travel |
Allowed if student travel primarily benefits the system |
8.2.1 Request Reimbursement for Domestic or International Employee Travel and Business Meals |
| Spouse or Family Travel Expenses |
If specifically allowed in a grant or contract and prior approval is granted |
15.1.4 Determine Allowability of Travel Expenses |
| Toll Charges - Parking, Road, Bridge and Tunnel Fees |
Pre-paid tolls not allowed (for example, I-Pass) |
15.1.4 Determine Allowability of Travel Expenses |
| Travel and Lodging for System Guests |
Limited to travel and lodging expenses when supporting the system's mission |
8.2.5 Request Non-Employee Reimbursement |
| Travel Insurance |
Exception approved for foreign travel only |
T-Card Exception Request form |
| Travel Packages |
Limited to system guests only |
15.1.3 Make Travel Arrangements |
| Vehicle rental |
Use system-contracted providers where available. Personal use items such as child car seats and additional drivers are prohibited |
Car Rental |