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Business and Financial Policies and Procedures

Section 8 - Payments and Reimbursements


Allowable Expenses

Determine the Allowability of Business Meals and Refreshments
Determine the Allowability of Serving Alcohol at an Event
Determine the Allowability of Specific Expenditures

Determine the Allowability of Gifts, Prizes, and Awards to Individuals

Requesting Reimbursements

Request Reimbursement for Domestic or International Employee Travel and Business Meals
Request Reimbursement for Items Purchased on Behalf of the University
Request Reimbursement for Employee Moving Expenses
Provide Justification for Reimbursement Requests Older than 60 Days
Request Non-Employee Reimbursement

Program Advances

Open a Program Advance
Close a Program Advance

Open a Program Advance to Pay Human Subjects in Cash or Gift Cards
Close a Program Advance to Pay Human Subjects
Replenish a Program Advance to Pay Human Subjects

Vendor Set Up and Maintenance

Set Up a New Vendor ID in Banner
Update a Vendor ID in Banner

Requesting Payments to Vendors and Non-Employees

Request Payment for Goods under $500
Request Payment for Honoraria
Request Payment for Contract for Services under $10,000
Request Checks Made Payable to Human Subjects
Request Payment for Cash Gifts, Prizes, and Awards
Request a Vendor Check Payment for Professional Development Activities
Process Educational Payments to Students

Request Payment from a Registered Organization Fund
Pay Professional Movers for Employee Moving Expenses

Request Scholarship Payments to Non-University of Illinois Students
Request Incentive Payment for Activity Participation
Refund Money to a Payee

Mobile Communications

Request an Employee Stipend for Mobile Communications
Purchase Mobile Communications Equipment/Service Plans for and Employee or Employee Groups

Payment Methods and Check Cancellations

Request Payment by Foreign Check (Draft)
Request Payment by Wire Transfer
Determine Status of Checks Not Received by the Payee
Request a Check Cancellation
Submit 50 or More Payment Requests

Exceptions

Request an Exception

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