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Card Services

Department Card Managers (DCM)

All units participating in the University card programs must have a DCM authorized by the Department Head. All DCMs and their delegates must complete the DCM training, the P-Card and T-Card web-based training, and pass the certification quizzes before they can be assigned DCM responsibilities.

The DCM is responsible for:

  • supervising, administering, and monitoring the card programs for assigned business unit(s)
  • verifying signatures and approval authority level(s) on the P-Card and T-Card Authorization/Agreement and Application Information forms and the P-Card and T-Card Exception Request forms, before each is submitted to UPAY Card Services
  • submitting the electronic applications to UPAY Card Services using the T-Card Solution (TCS) system or the P-Card Web Solution™ Software (P-Card Software)
  • submitting changes to existing Cardholder profiles using the TCS or P-Card Software
  • collecting cards, notifying UPAY Card Services, and ensuring outstanding transactions are reconciled for employees who:
    • Leave their unit or the University 
    • No longer need a card

Last Updated: July 30, 2014

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