Back to Top
Business and Financial Policies and Procedures

Policies and Procedures

These are the official policies and procedures to follow when conducting University of Illinois System business and financial activities.

1: Fiscal Environment
Financial reports, activity, and health, deficit reporting, conducting business outside the state, policy, procedure, and process exceptions
  12: Property Accounting
Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases
2: Custodial Funds
Management of custodial funds, determining needs, approvals, liaison responsibilities, returns to owner
  13: Accounting
Fund accounting overview, C-FOAPAL segments, journal vouchers, financial reconciliations, non-monetary exchanges, accounting for revenue-generating events
3: Budget
Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift fund
  14: Investments, Banking, and Internal Loans
Farm properties, internal loans, investment income distribution, investment strategies, foreign bank accounts
4: Payroll
Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout
  15: Travel
Advances, T-Card, per diem, University and personal vehicles, international travel, travel arrangements
5: Receivables
Student charges, non-student charges, delinquent accounts, student deposits, study abroad, Banner AR
  16: Grants and Research Contracts
Sponsored project closeout, cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs
6: Insurance
Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance
  17: Consultants and Independent Contractors
Capital professional services, professional and artistic services, independent contractors
7: Purchasing
Cash purchases, emergency purchases, P-cards, professional and artistic services, purchase orders
  18: Taxes
Foreign nationals, fringe benefits, human subject payments, sales tax, University sales tax-exemption letter
8: Payments and Reimbursements
Business meals, foreign checks, honoraria, mobile communications stipends/purchase, payments to students, program advances, reimbursements
  19: Contracts
Standard and non-standard contracts, contract approval authority, signature authority, delegation, filing
9: Audits, Internal Control, and Business System Security
Audits, FCIAA Questionnaire, gifts to employees, internal control, responsibilities for University assets
  20: ID Cards, UINs, and Data Services
Request i-card services, UINs, card swipes, key fobs, access tokens
10: Cash Handling
Cash Handling Units, Accepting Cash and Checks, Depositing Money, Returned Check Handling, Bursar Change Funds
  21: Merchant Cards
Setting up to accept credit/debit cards, PCI standards, unit responsibilities
11: Gifts and Endowments
Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts
  22:

Self-Supporting/Revenue Generating Activities
Inventory and valuation, reporting sales tax and unrelated business income, Year-End Fact sheet, study abroad, revenue generating agreements

  Other Policies: 
  University Office of Capital Programs and Real Estate Services: Policies and Laws