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Business and Financial Policies and Procedures

Policies and Procedures

This online manual contains the official policies and procedures to follow when conducting University business and financial activities. What's New Link opens PDF file 

1: Business and Financial Administration
Business forms, establish facilities outside Illinois, record retention, report tuition and fee waivers
  12: Property Accounting - Redesigned
Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases
2: Agency Funds - Redesigned
Management of agency funds, determining needs, approvals, liaison responsibilities, returns to owner
  13: Accounting - Redesigned
FOAPAL code maintenance, fund transfers, general encumbrances, internal sales, internal transactions (journal vouchers), non-monetary exchanges
3: Budget - Redesigned
Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift fund
  14: Investments, Banking, and Internal Loans - Redesigned
Farm properties, internal loans, investment income distribution, investment strategies, foreign bank accounts
4: Payroll - Redesigned
Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout
  15: Travel - Redesigned
Advances, T-Card, per diem, University and personal vehicles, international travel, travel arrangements
5: Receivables - Redesigned
Student charges, non-student charges, delinquent accounts, student deposits, study abroad, Banner AR
  16: Grants and Research Contracts
Sponsored project closeout, cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs
6: Insurance - Redesigned
Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance
  17: Consultants and Independent Contractors
Capital professional services, professional and artistic services, independent contractors
7: Purchasing
Cash purchases, emergency purchases, P–cards, professional and artistic services, purchase orders
  18: Taxes
Foreign nationals, fringe benefits, human subject payments, sales tax, University sales tax-exemption letter
8: Payments and Reimbursements - Redesigned
Business meals, foreign checks, honoraria, mobile communications stipends/purchase, payments to students, program advances, reimbursements
  19: Business Systems Access and Security - Redesigned
Unit head responsibilities for data control, request access to business information, identity theft, Red Flags Rule
9: Audits and Internal Control - Redesigned
Audits, FCIAA Questionnaire, gifts to employees, internal control, responsibilities for University assets
  20: ID Cards, UINs, and Data Services - Redesigned
Request i-card services, UINs, card swipes, key fobs, access tokens
10: Cash Handling - Redesigned
Petty cash funds, change funds, cash handling, returned checks
  21: Merchant Cards - Redesigned
Setting up to accept credit/debit cards, PCI standards, unit responsibilities
11: Gifts and Endowments
Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts

Self-Supporting/Revenue Generating Activities - Redesigned
Inventory and valuation, reporting sales tax and unrelated business income, Year-End Fact sheet, study abroad, revenue generating agreements

        Non-OBFS Policies
Board of Trustees, Urbana Campus Administrative Manual, Information Technology, NESSIE, Capital Programs, University Office of Capital Programs and Real Estate Services


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