University Payroll & Benefits Foreign National Service Center
Email: FNInquiry@uillinois.edu UIUC: 217-265-6363 UIC: 312-996-7200 UIS: 217-206-7144
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Job aids, infographics, and online courses are available to assist you in making a non-wage payment to a foreign national nonresident alien.
These resources are organized by the basic steps followed when submitting a payment request.
Note: Some of these courses use Adobe Flash. If you have trouble viewing any of these courses, please try another browser or enable Adobe Flash in your browser settings. The courses are being updated to correct this issue.
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These online courses explain how to use the available resources to correctly submit payment requests for foreign nationals.
Overviews Introduction to Paying Foreign Nationals [posted: 01/31/2020] This course covers basic information about paying foreign nationals.
Make sure you know what kind of foreign national payment you need to make.
Foreign National Payment Selector Tool (online job aid) [posted: 11/1/16] Identify and verify the correct payment type and method of submission Awards & Prizes for Foreign Nationals (infographic) [posted: 7/27/17] Gift Cards to Foreign Nationals (infographic) [posted: 7/27/17] Honoraria for Foreign Nationals (infographic) [updated: 11/7/17] Taxability of Human Subject Payments to Nonresident Aliens (infographic) [updated: 6/1/18] Gross-up Gross Up Payments (web page) Units may pay the taxes so an individual will receive a specific amount (Payment Gross-Up Calculator) Gross Up Foreign National Payments (job aid) [updated: 3/29/18]
Make sure the person you want to pay has an eligible visa status.
Foreign National Payment Eligibility Grid Shows immigration status and corresponding payment eligibility Eligibility for Awards & Prizes(infographic) [posted: 7/27/17] Eligibility for Honoraria (infographic) [updated: 11/16/17] Check Eligibility of Human Subject Payments for Nonresident Aliens [updated: 5/30/18]
Make sure you include all the forms and documents required for the visa status
All Payment Types Steps for Gathering Required Documents and Forms (infographic) [posted: 2/24/17] Form W-8 Information [posted: 4/1/2014] Awards & Prizes Interactive Checklist for Awards and Prizes - Foreign Nationals (online job aid) [posted: 7/27/17] Document Checklist for Awards and Prizes (online job aid) [updated: 4/3/19] Expense Reimbursements Interactive Checklist for Reimbursements - Foreign National Student or Non-Employee (online job aid) [posted: 2/24/17] Document Checklist for Reimbursements - Foreign National Student or Non-Employee (online job aid) [updated: 7/18/18] Honorarium Interactive Checklist for Honoraria – Foreign Nationals [updated: 12/5/17] Document Checklist for Honoraria [updated: 7/18/18] Consistent Dates in Honorarium Forms for Foreign Nationals (infographic) [updated: 11/7/17] Human Subject Payment Document Checklist for Human Subject Payments [updated: 7/18/18] Independent Contractor Document Checklist for Independent Contractor Services [updated: 7/18/18] Royalty Document Checklist for Royalties [updated: 4/3/19] Scholarship Document Checklist for Scholarships [updated: 7/18/18] Other Payments Document Checklist for Other Payments [updated: 5/9/19]
Follow step-by-step instructions to submit a payment request for each payment type.
Submit an Award or Prize - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19] Submit an Expense Reimbursement - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19] Submit an Honorarium – Foreign National Student or Non-Employee [posted: 4/3/19] Submit a Human Subject Payment – Foreign National Nonresident Alien [updated: 4/3/19] Submit an Independent Contractor Payment – Foreign National Nonresident Alien [posted: 4/3/19] Submit a Royalty Payment – Foreign National Nonresident Alien [posted: 4/3/19] Submit a Scholarship or Non-recurring Fellowship Payment – Foreign National Nonresident Alien Students not attending the University of Illinois System [posted: 4/3/19] Note: For foreign national students enrolled at the University of Illinois System, please click here. Submit Other Payment – Foreign National Students or Non-Employee [posted: 5/9/19]
Awards and Prizes Job Aids Awards & Prizes for Foreign Nationals (infographic) [posted: 7/27/17] Gift Cards to Foreign Nationals (infographic) [posted: 7/27/17] Gross Up Foreign National Payments (job aid) [updated: 3/29/18] Eligibility for Awards & Prizes(infographic) [posted: 7/27/17] Document Checklist for Awards and Prizes (job aid) [updated: 4/3/19] Submit an Award or Prize - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19] Expense Reimbursements Job Aids Interactive Checklist for Reimbursements - Foreign National Student or Non-Employee (job aid) [posted: 2/24/17] Submit an Expense Reimbursement - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19] Document Checklist for Reimbursements - Foreign National Student or Non-Employee (job aid) [updated: 7/18/18] Honorarium Job Aids Honoraria for Foreign Nationals (infographic) [updated: 11/7/17] Gross Up Foreign National Payments (job aid) [updated: 3/29/18] Eligibility for Honoraria (infographic) [updated: 11/16/17] Interactive Checklist for Honoraria – Foreign Nationals [updated: 12/5/17] Document Checklist for Honoraria [updated: 7/18/18] Consistent Dates in Honorarium Forms for Foreign Nationals (infographic) [updated: 11/7/17] Submit an Honorarium – Foreign National Student or Non-Employee [posted: 4/3/19] Human Subject Payments Job Aids Taxability of Human Subject Payments to Nonresident Aliens (infographic) [updated: 6/1/18] Gross Up Foreign National Payments (job aid) [updated: 3/29/18] Check Eligibility of Human Subject Payments for Nonresident Aliens [updated: 5/30/18] Document Checklist for Human Subject Payments [updated: 7/18/18] Submit a Human Subject Payment – Foreign National Nonresident Alien [updated: 4/3/19] Independent Contractor Job Aids Document Checklist for Independent Contractor Services [posted: 7/18/18] Submit an Independent Contractor Payment – Foreign National Nonresident Alien [posted: 4/3/19] Royalty Job Aids Document Checklist for Royalties [posted: 4/3/19] Submit a Royalty Payment – Foreign National Nonresident Alien [posted: 4/3/19] Scholarship Job Aids Document Checklist for Scholarships [posted: 7/18/18] Submit a Scholarship or Non-recurring Fellowship Payment – Foreign National Nonresident Alien Students not attending the University of Illinois System [posted: 4/3/19] Note: For foreign national students enrolled at the University of Illinois System, please click here. Other Payments Job Aids Submit Other Payment - Foreign National Student or Non-Employee [posted: 5/9/19] Document Checklist for Other Payments [posted: 5/9/19]
Job Aids Awards & Prizes for Foreign Nationals (infographic) [posted: 7/27/17] Gift Cards to Foreign Nationals (infographic) [posted: 7/27/17] Gross Up Foreign National Payments (job aid) [updated: 3/29/18] Eligibility for Awards & Prizes(infographic) [posted: 7/27/17] Document Checklist for Awards and Prizes (job aid) [updated: 4/3/19] Submit an Award or Prize - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19]
Job Aids Interactive Checklist for Reimbursements - Foreign National Student or Non-Employee (job aid) [posted: 2/24/17] Submit an Expense Reimbursement - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19] Document Checklist for Reimbursements - Foreign National Student or Non-Employee (job aid) [updated: 7/18/18]
Job Aids Honoraria for Foreign Nationals (infographic) [updated: 11/7/17] Gross Up Foreign National Payments (job aid) [updated: 3/29/18] Eligibility for Honoraria (infographic) [updated: 11/16/17] Interactive Checklist for Honoraria – Foreign Nationals [updated: 12/5/17] Document Checklist for Honoraria [updated: 7/18/18] Consistent Dates in Honorarium Forms for Foreign Nationals (infographic) [updated: 11/7/17] Submit an Honorarium – Foreign National Student or Non-Employee [posted: 4/3/19]
Job Aids Taxability of Human Subject Payments to Nonresident Aliens (infographic) [updated: 6/1/18] Gross Up Foreign National Payments (job aid) [updated: 3/29/18] Check Eligibility of Human Subject Payments for Nonresident Aliens [updated: 5/30/18] Document Checklist for Human Subject Payments [updated: 7/18/18] Submit a Human Subject Payment – Foreign National Nonresident Alien [updated: 4/3/19]
Job Aids Document Checklist for Independent Contractor Services [posted: 7/18/18] Submit an Independent Contractor Payment – Foreign National Nonresident Alien [posted: 4/3/19]
Job Aids Document Checklist for Royalties [posted: 4/3/19] Submit a Royalty Payment – Foreign National Nonresident Alien [posted: 4/3/19]
Job Aids Document Checklist for Scholarships [posted: 7/18/18] Submit a Scholarship or Non-recurring Fellowship Payment – Foreign National Nonresident Alien Students not attending the University of Illinois System [posted: 4/3/19] Note: For foreign national students enrolled at the University of Illinois System, please click here.
Job Aids Submit Other Payment - Foreign National Student or Non-Employee [posted: 5/9/19] Document Checklist for Other Payments [posted: 5/9/19]
Last updated: March 3, 2020
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