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Business and Financial Policies and Procedures

15.2.1 Request a T-Card

Policy Statement

The University of Illinois Travel Card (T-Card) is a charge card University of Illinois System employees may use to purchase qualified travel expenses and business meals. The Chrome River system is the software product used to document, reconcile, and approve T-Card transactions.

All T-Card purchases must comply with system procurement, allowable expenditure and funding, payroll, and travel-related policies, as well as with state and federal statutes. Cardholders who misuse or fraudulently use the Travel Card (T-Card) are subject to investigation, disciplinary action, termination of employment, and may also be subject to criminal prosecution. The University can deduct any personal or non-authorized T-Card charges from the Cardholder's wages.

Undergraduate students may not be issued a T-Card or be assigned a role in the T-Card process.


To request a T-Card:

  1. The applicant fills out a Travel Card Authorization/Agreement and Application form and submits to the Department Card Manager (DCM).
  2. The DCM completes any missing information on the form and verifies/obtains required signatures.
  3. The DCM emails the form to and retains the original in the unit.
  4. The DCM generates an online application using the T-Card Solution (TCS).
  5. The applicant completes the Travel Card Training and passes the certification quiz.
  6. UPAY Card Services verifies that all application processes and training requirements are complete and authorizes the issuance of the T-Card by the Bank.
  7. The Bank sends the T-Card to the university mailing address, which is also the Billing Address, provided on the application
  8. The Cardholder can activate the T-Card by using the last 4 digits of his/her UIN once the card is received.

Forms Used in this Procedure

Travel Card Authorization/Agreement and Application

Additional Resources

Travel Card Training
T-Card Roles and Responsibilities
Chrome River Resource Page

Last Updated: February 14, 2022 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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