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Purchases

Printing and Typesetting

All Campuses

Printing and typesetting services be provided by Illini Union Document Services (UIUC), the Office of Publications Services (UIC), or Campus Services (UIS) do not require informal quotes or a competitive solicitation. Printing and typesetting services provided by external vendors over the small purchase limit require a formal invitation for bid. Printing and typesetting services provided by external vendors under the small purchase limit require demonstration of competition (informal quotes) as required in Section 7.2.3 of the OBFS Policies and Procedure Manual. Request for printing and typesetting from an external vendor may be made on an iBuy or Banner purchase requisition. Printing and typesetting purchases from external vendors may also be made using a Purchase Card (P-Card) as long as the prevailing wage and soybean/vegetable oil-based ink requirements are met as described below.

No off-campus typesetting, printing, copying or binding may be authorized until a Purchase Order has been issued or a P-Card transaction has been authorized. 

Prevailing Wage Statement

In accordance with Section 25-60 (Prevailing Wage Requirements) of the Illinois Procurement Code, all printing services offered to the University shall be performed by employees receiving the prevailing wage rate and working under conditions prevalent in the locality where the contract is to be performed. Any firm whose employees receive less than such prevailing wage rate, or work under less favorable conditions than those prevalent in the locality, shall not be considered as a source for printing services.

The Director of the Illinois Department of Labor shall determine prevailing wages and working conditions. Questions regarding prevailing wages and working conditions can be addressed to the Department of Labor at 217-782-1710.

The requirement for printing services to be provided by a vendor paying prevailing wage is incorporated in the University's standard purchase order terms and conditions.

For printing services on a Purchase Card (P-Card), a signed Prevailing Wage Statement certifying the vendor is in compliance with the prevailing wage requirements of the Illinois Procurement Code must be maintained with the order log and receipt.

Soybean Oil Based Ink Statement

In accordance with Section 45-15 (Soybean Oil Based Ink and Vegetable Oil-Based Ink) of the Illinois Procurement Code, offset printing services offered to the University shall specify the use of soybean oil-based ink unless a State Purchasing Officer determines that another type of ink is required to assure high quality and reasonable pricing of the printed product.

Offset printing is defined as lithography, flexography, gravure, or letterpress. Offset printing involves the process of transferring ink through static or fixed image plates using an impact method of pressing ink into a substrate.

The requirement for offset printing services to use soybean/vegetable oil-based ink is incorporated in the University's standard purchase order terms and conditions.

For offset printing services on a Purchase Card (P-Card), a signed Soybean or Vegetable Oil-Based Ink Statement certifying the vendor is in compliance with the soybean/vegatable oil-based ink requirements of the Illinois Procurement Code must be maintained with the order log and receipt.

View the printing and typesetting information for your campus:

Chicago | Springfield | Urbana

Chicago Campus

Departments are encouraged to call the Office of Publications Services at 312-996-3562 for all printing services.

Springfield Campus

All UIS printing requests are required to be processed through Campus Services. Printing requests sent to the Purchasing Division will be returned if authorization is not approved by the Director of Campus Services or his designee. It is campus policy that the University's interests be protected; therefore, Campus Services in conjunction with the Purchasing Division will, make formal requests securing a bid for outside printing services. A completed Printing & Duplicating Request Form must accompany all Printing and Photocopy requests.

For information on typesetting, visit Campus Services. For additional information, contact the Purchasing Division at 217-206-6651 or 217-206-6606.

Urbana Campus

Departments are encouraged to contact Document Services at the Illini Union at 217-244-4595 or printing@illinois.edu for all printing services.

Last Updated: August 15, 2017

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