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Contracts+

Contracts+ is the University of Illinois System's new contract drafting and management system. It replaces iCS and routing of contract approval routing forms (CARF’s) and serves as a single contract repository for all University of Illinois System contracts. It is a new, fully robust contracting system that is integrated with our other procure to pay systems and modules.

Getting Started

All users requesting access to Contracts+ will need to have it provisioned via SecApp. This process will follow the standard system access protocol with users reaching out to their USCs with an access request.

Confidentiality Statement

Users are required to read and acknowledge the Confidentiality Statement in AbilityLMS  prior to requesting access. SecApp will validate if access can be granted. 

Capital Programs - For training and resources related to Capital Programs in Contracts+ please visit their website.

Training Resources

General

Job aids - below is a list of job aids that apply to all roles, please click the link to access each.

Contract Requestor

Job aids - below is a list of Contract Requestor job aids, please click the links below to access each.

Webinar - to register for the Contract Requestor training session, please click on the links below. (Approximately 60 minutes or less)

Recorded ​Webinar - please click on the links below to view a previously recorded webinar.

Contract Approver

Job aids - below is a list of Contract Approver job aids, please click on the links below to access each.

Webinar - to register for the Contract Approver training session, please click on the links below. (Approximately 30 minutes or less)

Recorded ​Webinar - please click on the links below to view a previously recorded webinar.

 

Comptroller Delegate

Job aids - below is a list of Comptroller Delegate job aids, please click on the links below to access each.

Permissions

NOTE: Permissions and Roles will not carry over from iCS.

Access for the following roles and approval queues are to be requested through the Contracts+ Access increment in the Security Application by your USC.

Department Level

  • Contract Requestor - Allows the user to do everything necessary to create a Contract Request Form and submit it for approval.
  • Contract Approver - Allows the user to approve, reject or return a Contract Request Form or a Contract within their approval queue.

Approval Queue Information

  • Unit Head Approval Queues are Chart-Org Specific
    • Chart 2 - All Contract Request Forms and Contracts submitted for a Chart-Org regardless of dollar amount.
    • Chart 1, 4 & 9 - All Contracts submitted for a Chart-Org regardless of dollar amount
  • Dean/Director Approval Queues are Chart-Org Specific
    • Chart 2 -All Contract Request Forms submitted for a Chart-Org equal to or greater than $100,000.
    • Chart 1 & 9 - All Contracts submitted for a Chart-Org equal to or greater than $100,000.
    • Chart 4 - All contracts submitted for a Chart-Org equal to or greater than $25,000.
  • Chancellor/Vice Chancellor/Vice President Approval: Queues are College Code Specific
    • Chart 2 - All Contract Request Forms submitted for a Chart-Org within the College that is equal to or greater than $200,000.
    • Chart 1 & 9 - All Contracts submitted for a Chart-Org within the College that is equal to or greater than $200,000
    • Chart 4 - All Contracts submitted for a Chart-Org within the College that is equal to or greater than $50,000

Access for the following roles and an approval queues are to be requested through the Contracts+ Support Access increment in the Security Application. Access to this increment is restricted to USCs who support the Contracting Offices or University Offices like University Counsel that support the contract process.

System Level

  • Contract Approver - Allows the user to approve, reject or return a Contract Request Form or a Contract within their approval queue.

Approval Queue Information

  • Chief Counsel Approval Queues are Chart specific
    • All Contracts submitted for a Chart in which the Fiscal Year Spend is $250,000-999,999 or $1,000,000 or more
  • President Approval Queues are Chart specific
    • All Contracts submitted for a Chart in which the Fiscal Year Spend is $250,000-999,999 or $1,000,000 or more

Who to Ask

To report issues and feedback related to the system, please complete a Service Request Form.

Last Updated: September 15, 2021

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