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Contracting for Services

Nonrecurring Contract for Services when Total Fees and Allowable Expenditures are Under $10,000

Departments may complete the University of Illinois Contract for Services under $10,000 template. Follow the instructions at the top of the form. Submit the Contract for Services Under $10,000 to University Payables for payment through TEM when services are complete (see instructions in the form).

Note: If changes are made to the standard form, please contact your Campus Purchasing Division for processing.

The contract must be complete and signed by hand by the Department Head for Comptroller and an authorized vendor signature must be applied before services begin.

Request Payment for Contract for Services under $10,000


Other Department Templates

Your unit head must authorize the use of allowable services before they are provided or purchased. All services must have an executed contract before any services can be provided or paid for.

  1. Ensure that you are using the most recent contract from Contract Forms.
  2. A valid Vendor ID must be established in Banner prior to execution of the contract and to ensure vendor information is accurate.
    • Please refer to OBFS Policies and Procedures Manual, 8.5 Vendor Setup and Maintenance.
    • If the vendor is already in Banner, verify the vendor information is correct before executing the agreement.
    • The standard payment terms for this template is net 30 days. If an expedited payment is requested, please refer to the Special Payment Requests page for instructions.
    • Vendor ACH payments are preferred. Please contact UPAY for enrollment information.

Contracts when Total Fees and Allowable Expenditures are $10,000 or more

All campuses must complete a Contract for Procurement of Services.

Chicago Campus - The following process should be followed:

  1. The Contract Approval/Routing Form (CARF) and Contract for Procurement of Services must be completed. Instructions for completing the forms are included with the forms. Note: Units that have implemented iCS must initiate contracts through iCS.
  2. The department completes and submits the CARF and a copy of the completed unsigned Contract for Procurement of Services form to the Purchasing Division contracts section.
  3. Use of the University's Contract for Procurement of Services will expedite the approval and contracting process. If the selected contractor requires use of its own contract form, the department should submit CARF form with a copy of the contractor's document to the Purchasing Division for review and possible modification.
  4. Once all the necessary approvals and all contract signatures have been obtained, a copy of the executed contract will be distributed to the appropriate department and an original copy to the contractor.
  5. For more information, contact the Purchasing Division at 312-996-2850.

Springfield Campus - Contact the Purchasing Division:

Jill Menezes
Phone: 217-206-6651

Urbana Campus - The following process should be followed:

  1. Units that have implemented iCS must submit a contract request through iCS and a Banner requisition. Urbana departments that have not implemented iCS, please submit a requisition to Urbana Purchasing and forward any attachments and/or scope of work to and add the requisition number to the subject line.
  2. For more information Contact the Urbana Purchasing Division at 217-333-3505 or use the Service Desk Request Form

Last Updated: June 10, 2016

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