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Equipment Management

Surplus Warehouse Operations

The University of Illinois System is committed to maximizing the use of its equipment resources. To facilitate this, the U of I System has implemented equipment redistribution processes and invested in surplus warehouse facilities and staff. Departments in need of equipment can visit their campus surplus warehouse to identify what surplus equipment is available and assess the condition. Equipment retrieved from campus surplus is available without charge, other than transportation costs which vary by university. It is important to note that surplus equipment can only be retrieved for system use. System equipment is not for personal use. Some of the common items available at the campus surplus warehouses include desktop computers, laptops, printers, monitors, projectors, TVs, desks, chairs, tables and file cabinets.

There are two campus surplus warehouse facilities. One is located in Urbana (UIUC) and the other is located in Chicago (UIC). See below for more information on each warehouse and their procedures, including new health and safety procedures and protocols units are required to follow in addition to the established university specific requirements and protocols.

UIUC Surplus Warehouse

Location: 1801 South Orchard Street, Urbana 61801

Hours of Operation: Monday - Friday, 10:00am-12:00pm and 1:00pm-4:00pm

Phone: 217-333-6011

UIUC Surplus Warehouse Map

 

New UIUC Health and Safety procedures and protocols

Delivering Scrap/Surplus equipment to the surplus warehouse

If your department is planning on delivering the equipment to the warehouse themselves:

  • Access to the surplus warehouse is by appointment only
  • Please reach out to 217-333-6011, uiucsurplus@uillinois.edu to schedule an appointment to accept your delivery
  • Make sure all electronic equipment has been unplugged and unused for at least 72 hours.
  • All equipment must be disinfected before it is taken to the warehouse.
  • In your correspondence please confirm all equipment has been disinfected
  • Please ensure person(s) delivering the equipment are wearing PPE and sign the sign in sheet provided

If your department will use F&S movers to deliver the equipment to the warehouse:

  • Please make sure all electronic equipment has been unplugged and unused for at least 72 hours.
  • The movers will wipe the equipment down, please be aware of the additional time this will entail.

Surplus Shopping and Retrieval

All warehouse shoppers and/or departments picking up reserved equipment from the warehouse must schedule an appointment

  • Reach out to 217-333-6011, uiucsurplus@uillinois.edu to schedule an appointment
  • Shopping appointments will be limited to 15 minutes
  • Everyone visiting the warehouse must self-report, wear PPE, adhere to the required 6’ distance and abide by the appointment details (date and time, time limit)
  • Everyone will be required to fill out sign in sheet provided to them by warehouse employee

 

For UIUC University specific COVID-19 Fall 2020 Requirements & Protocols please visit https://covid19.illinois.edu/

 

UIC Surplus Warehouse 

Location: 1515 West 15th Street, Chicago 60608

Hours of Operation: Monday - Friday, 8:00am-12:00pm and 1:00-4:00pm

Phone:  312-585-9113

UIC Surplus Warehouse Map

 

New UIC Health and Safety procedures and protocols

Delivering Scrap/Surplus equipment to the surplus warehouse

  • FABweb requests and FM mover requests are still required for all UIC scrap/surplus equipment
  • Ensure all electronic equipment has been unplugged and unused for at least 72 hours.
  • All equipment must be disinfected before it is brought into the surplus warehouse. 
  • UIC movers will be disinfecting items prior to loading

Surplus Shopping & Retrieval

The UIC warehouse is temporarily closed to visitors/shoppers. Even though the warehouse is not able to accommodate customers physically if there is equipment available and useful to your department the UIC movers will distribute the items to your unit. Please reach out to the warehouse supervisor, Mario Rodriguez, mario12@uillinois.edu, 312-585-9113 for available equipment and re-distribution required information.

 

How to get UIC Surplus Equipment Delivered to your UIC Unit

  • Go to the warehouse and tag the equipment that you want

Make sure to record the warehouse inventory number

  • Submit the Surplus Equipment Retrieval Form

https://www.obfs.uillinois.edu/forms/equipment-management-surplus/

  • Submit a FM Billable Service request - make sure to record the service request #

https://fm.uic.edu/

  • Enter the service request number in the designated "Transportation Service Request Number" field on the approved Surplus Retrieval form
  • Forward to the FM Service Desk at servdesk@uic.edu.

Training

For information about the Federal and Campus surplus warehouses, consult FA104 Equipment Loans and Other Transfers.

Last Updated: August 5, 2020

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