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Equipment Management

Equipment Account Codes

When purchasing equipment, it is critical that you use the correct equipment expense account codes. Not only do account codes categorize equipment by cost and type, but equipment account codes generate the Otag record in Banner. If an incorrect account code is used, Banner will not create an Otag record and the new acquisition will not show up in your FABweb inbox. Below are the equipment account code ranges that will generate an Otag:

127* - $500 - $4,999.99 - controlled but not capitalized equipment
163* - $5,000 and greater - controlled and capitalized equipment

Account codes starting with 121, 122, 124 and 126 DO NOT generate Otag records.

If an incorrect account code is assigned to an item, it can affect the reconciling of your unit's monthly operating ledger, as well as your biennial inventory.  To correct account codes, process a journal voucher in Banner.  If you have questions about equipment account codes, contact University Property Accounting and Reporting (UPAR).

For additional information on equipment account codes, consult Equipment Account Codes - Quick Reference or Types of Codes.

Last Updated: July 15, 2015

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