Back to Top
Equipment Management

Equipment Management Glossary

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Account Code - A code representing revenue, expenditures, asset, liability, equity, and transfers.

Antique - A unique tangible object that is more than forty years old and possesses special historical value or has special cultural, scientific, or other interest.

B

Biennial Physical Inventory - A process of identifying and reviewing all items assigned to a department or located within a department's facility space which is completed once every two years.

C

Capital Lease - A contract for the purchase of an asset, in exchange for regularly scheduled payments, for a specific period of time.   At the end of the contract, the asset belongs to the University.

Capitalized Equipment - Inventoriable equipment that costs $5,000 or more which is depreciated over its useful life.

C-FOAPAL (or FOAPAL) - Chart, Fund, Organization, Account, Program, Activity, and Location are the seven components that represent the Chart of Account (COA) structure.  

Chart - A one-digit code for a campus or major accounting entity used to facilitate financial reporting.  

Commodity Code - A standard coding structure which categorizes equipment and ensures a useful life is assigned to an asset.

Condition Code - A code indicating the status (condition) of a fixed asset.

Controlled Equipment - Inventoriable equipment that costs between $500 and $4,999.99 which is expensed in the year it is acquired.

D

Depreciation - An accounting process that distributes the cost of an asset over its useful life.

E

Entity Code - A four-digit numeric code associated with fixed asset items which are used in revenue-generating activities.

Equipment - An item of tangible property which lasts more than one year, costs $100 or more, keeps its own identity, and is moveable.

Exhaustible Collection - A collection whose contents are handled, used up, and deteriorate over time.

Expensed Equipment - Any equipment that is not depreciated; instead, the full cost of the equipment is recorded during the year it is acquired.

F

Fabricated Equipment - Equipment that has been purchased in pieces and assembled on location in the department.

Fabrication - The process of constructing equipment from separately acquired parts and supplies.

Fixed Asset - A tangible resource that has a long life and is used by the University.

FOAPAL (or C-FOAPAL) - Chart, Fund, Organization, Account, Program, Activity, and Location are the seven components that represent the Chart of Account (COA) structure.  

Found Equipment - Equipment that is located without University identification labels and cannot be identified in Banner, which has a fair market value of $500 or more.

G

General Ledger - The General Ledger module is the core of the Finance System.   General Ledger supports comprehensive Fund accounting, including general encumbrance accounting.

Gift-in-kind - A non-monetary gift of tangible real and personal property that is given to the University of Illinois.

Group Asset (or Group Collection) - An assemblage of tangible personal property items that possess a similar purpose and use.

H

Hierarchy - A hierarchy in C-FOAPAL code segment reflects the relationships among its levels and supports roll-up reporting.   The Fund, Organization, Account, Program, and Location codes are organized using reporting relationships between the different levels of codes.

Historic Treasure - A unique tangible object that holds value because of its association with historical events, accomplishments, persons, cultures, or eras.

I

Inexhaustible Asset - An asset that is cared for with the intent to prevent it from deteriorating over time and to preserve it forever.

Inexhaustible Collection - A collection whose contents are cared for with the intent of preserving them forever.

Inventoriable Equipment - Equipment that is tracked in Banner for inventory purposes.

L

Label - An adhesive sticker that is physically attached to an asset in order to identify it.

Legacy Asset - An asset that was acquired prior to Banner implementation on July 1, 2003.

Location Code - A code to designate physical places or sites, such as building and room number.

N

Non-Controlled Equipment - Equipment that costs between $100 and $499.99 which is not tracked in Banner for inventory purposes.

O

Organization Code - A code used to identify a functional reporting unit (such as a school, college, or department) with discrete financial activities.

P

Parent-Child (or Parent-Component) Relationship - An asset that has a main part (parent) and subordinate parts (child/children or components) which is identified as a single asset for inventory purposes.

Property Accounting - The methods used by the University to account for the cost of fixed assets and track their location and use.

Property Contact - An individual from a department who is tasked with performing certain property accounting duties and liaisons with University Property Accounting and Reporting (UPAR).

R

Reconciliation - The act of balancing the department's statements with the transactions it conducted during the month or year.

S

Supplies - Items costing less than $100, which are not labeled or tracked in Banner for inventory purposes.

T

Tag - A reference number used to identify an asset.

U

Useful Life - The length of time that an asset is expected to be used.

W

Work of Art - A unique tangible object that holds value as an original artistic impression.

Last Updated: October 28, 2013

Give us feedback about this page Submit Feedback