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Business and Financial Policies and Procedures

8.6.5 Request a Vendor Check Payment for Professional Development Activities

Policy Statement

Employees may attend a professional development activity such as a conference, seminar, workshop, or training if the activity benefits the University of Illinois System, is related to the employee's job, and the unit has funds available. The activity must be authorized by the unit head or delegate before registration.

Try to register using a P-card. If that is not possible, follow this procedure.

Before starting the procedure below, determine whether the payee has a Banner vendor number. For step-by-step instructions, consult the Banner Vendor ID and Address Query job aid. If the payee does not have a Banner vendor number, consult 8.5.1 Set Up a New Vendor ID in Banner.

Procedure

To request a vendor check payment for professional development activities:

  1. Allow plenty of time for processing through the TEM workflow.
  2. Log in to TEM (Travel and Expense Management System). In the Create New area, select the Expense Report icon. If you need help identifying the icon, consult the job aid for System Navigation.
  3. In the Document Header screen, select "Misc Payment--Vendors, Non-Employees, and Students" from the drop-down list in the Purpose field.
  4. Proceed through the screens. For step-by-step instructions, including how to submit the registration form or other documentation, consult the Miscellaneous or One-Time Vendor Payments job aid.
  5. University Payables (UPAY) reviews the request and processes for payment.

8.5.1 Set Up a New Vendor ID in Banner
8.5.2 Update a Vendor ID in Banner
1.3.3 What Approving or Signing a Document Means

TEM Resource Page
Job aid for System Navigation
Job aid for Banner Vendor ID and Address Query
Job aid for Miscellaneous or One-Time Vendor Payments
University Payables Training Materials

Last Updated: May 8, 2014 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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