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Business and Financial Policies and Procedures

8.6.10 Request Incentive Payment for Activity Participation

Policy Statement

You may pay incentives to participants in an activity such as a workshop or seminar. You may also pay incentives to the participants' organizations. The University of Illinois System complies with IRS regulations related to reporting of income.

Confirm the recipient is a U.S. citizen or resident alien. If they are not, consult Payments to Foreign Nationals for instructions on requesting payment.

Determine whether the payee has a Banner vendor number. For step-by-step instructions, consult the Banner Vendor ID and Address Query job aid. If the payee does not have a Banner vendor number, consult 8.5 Vendor Setup and Maintenance.


To request incentive payment for activity participation:

  1. Log in to TEM (Travel and Expense Management System). In the Create New area, select the Expense Report icon. If you need help identifying the icon, consult the job aid for System Navigation.
  2. In the Document Header screen, select "Misc Payment--Vendors, Non-Employees, and Students" from the drop-down list in the Purpose field.
  3. Proceed through the screens. Select "149110-Participant Costs" from the drop-down list in the Expense Type field. For step-by-step instructions, including how to submit documentation, consult the Miscellaneous or One-Time Vendor Payments job aid.
  4. University Payables (UPAY) reviews the request and processes for payment.

8.5 Vendor Setup and Maintenance
19 Contracts

TEM Resource Page
Job aid for System Navigation
Job aid for Banner Vendor ID and Address Query
Payments to Foreign Nationals
Foreign Nationals Payment Eligibility Grid
Flowchart to Determine How to Process Payments to Students
Payments to University of Illinois Students
Job aid for Miscellaneous or One-Time Vendor Payments
University Payables Training Materials
Tax Implications for Payments and Non-Cash Reportable Benefits

Last Updated: May 8, 2014 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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