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Business and Financial Policies and Procedures

Request Scholarship Payments to Non-University of Illinois Students

Before You Begin

Some activities or programs may give scholarship payments to non-University of Illinois students when it supports the University's mission. These payments support the student's educational needs, such as tuition, fees, room and board, personal supplies, and travel.

Confirm the recipient is a U.S. citizen or resident alien. If they are not, consult Payments to Foreign Nationals for instructions on requesting payment.

Determine whether the payee has a Banner vendor number. For step-by-step instructions, consult the Banner Vendor ID and Address Query job aid. If the payee does not have a Banner vendor number, consult Set Up a New Vendor ID in Banner.

Begin

To request scholarship payments to non-University of Illinois students:

  1. Log in to TEM (Travel and Expense Management System). In the Create New area, select the Expense Report icon. If you need help identifying the icon, consult the job aid for System Navigation.
  2. In the Document Header screen, select "Misc Payment--Vendors, Non-Employees, and Students" from the drop-down list in the Purpose field.
  3. Proceed through the screens. Select "186912-non UI Scholarship" from the drop-down list in the Expense Type field. For step-by-step instructions, including how to submit documentation, consult the Miscellaneous or One-Time Vendor Payments job aid.
  4. University Payables (UPAY) reviews the request and processes for payment.

Set Up a New Vendor ID in Banner
Update a Vendor ID in Banner

TEM Resource Page
Job aid for System Navigation
Job aid for Banner Vendor ID and Address Query
Payments to Foreign Nationals
Foreign Nationals Payment Eligibility Grid
Determination of Student Payment
Payments to University of Illinois Students
Job aid for Miscellaneous or One-Time Vendor Payments
University Payables Training Materials
What Approving or Signing a Document Means

Last Updated: March 10, 2017 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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