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TEM Resource Page

Travel and Expense Management (TEM)

TEM is a web-based system for submitting, approving, and tracking requests for:

  • Travel and Miscellaneous Reimbursements
  • Non-Purchase Order Payments to Vendors
  • Pre-Trip Approval (optional)

Before logging into TEM, watch the TEM Overview video (at the right) or review the job aids under Getting Started.

Employee Reimbursements and Payments to Vendors

For job aids with step-by-step instructions on creating, submitting, and approving Expense Reports and Travel Plans, click the links below.

To submit a request using TEM, start by creating an Expense Report (ER)Link opens PDF file or a Travel Plan (TP).

  • The Expense Report
    • Travel reimbursements to employees
    • Travel expenses for non-employees
    • Miscellaneous reimbursements to employees
    • Non-purchase order payments to vendors
  • The Travel Plan
    • A feature which may be used to meet the requirement for pre-trip approval for employees traveling on University business.

Get started by selecting a job aid:

  1. TEM System WorkflowLink opens PDF file [updated: 3/3/14]
  2. The Expense Report and Travel Plan WorkflowLink opens PDF file [updated: 3/3/14]
  3. The Proxy Role WorkflowLink opens PDF file [updated: 3/3/14]
  4. System NavigationLink opens PDF file [updated: 3/3/14]
  5. Set Default Project (C-FOP)Link opens PDF file [updated: 3/3/14]
  6. Add a ProxyLink opens PDF file [updated: 3/3/14]
  7. Workflow Status of ERs and TPsLink opens PDF file [updated: 3/3/14]
  8. Filter DocumentsLink opens PDF file [updated: 3/3/14]
  9. Recall an Expense Report (Document)Link opens PDF file [updated: 3/3/14]
  10. Search for a Document as a Post-Pay AuditorLink opens PDF file [updated: 3/19/14]

Business Meals and Shared HotelLink opens PDF file [updated: 3/3/14]
Arranged TravelLink opens PDF file [updated: 3/3/14]
Attach a T-Card TransactionLink opens PDF file [updated: 3/3/14]
Charge Code AllocationsLink opens PDF file  [updated: 3/3/14]
Create an Expense Report (ER)Link opens PDF file [updated: 3/3/14]
Determine when ER was ReceivedLink opens PDF file [updated: 3/10/15]
Lodging and Car Rental ItemizationLink opens PDF file [updated: 3/3/14]
Open and Close a Program AdvanceLink opens PDF file [updated: 3/3/14]
Open and Close a Travel AdvanceLink opens PDF file [updated: 3/3/14]
Per Diem MealsLink opens PDF file [updated: 3/3/14]
Providing a Detailed Business Purpose/JustificationLink opens PDF file [updated: 4/5/16]
Purpose of the DocumentLink opens PDF file [updated: 9/25/14]
Replenish a Program AdvanceLink opens PDF file [updated: 3/3/14]
Replenish Petty CashLink opens PDF file [updated: 3/3/14]
Review and ApproveLink opens PDF file [updated: 3/3/14]
Search for a Project (C-FOP)Link opens PDF file [updated: 3/3/14]
Search My DocumentsLink opens PDF file [updated: 3/3/14]
The ProxyLink opens PDF file [updated: 3/3/14]
Travel CategoriesLink opens PDF file [updated: 4/1/14]
Travel Plan for Pre-Trip ApprovalLink opens PDF file [updated: 3/3/14]
Workflow Status of ERs and TPsLink opens PDF file [updated: 3/3/14]

TEM Roles and ResponsibilitiesLink opens PDF file [updated: 10/31/14]

Travel Card (T-Card)

The University of Illinois T-Card is a charge card that may be used by University employees to purchase qualified travel expenses, business meals and catering. It is a University paid, University liability MasterCard® which may be used to relieve the employee from significant out of pocket expenses. The Department Head identifies unit employees who will be issued T-Cards.

T-Card Roles and ResponsibilitiesLink opens PDF file [updated: 7/8/13]

T-Card Training and Certification QuizLink opens new window

Business Office Functionality

This section contains information necessary to manage the travel budget, gain system access, and perform user maintenance. If your job role requires you to do any of these functions, click the links below to access related job aids.

WebinarLink opens Flash Video [21min 48sec] [recorded: 2/27/13]
Q & ALink opens PDF file [posted: 2/27/13]
SlidesLink opens PDF file [posted: 2/27/13]

All Banner reporting is facilitated by DECISION SUPPORT. Custom reports may be generated in Business Objects and accessed through the Enterprise Data Warehouse (EDW) to meet the unique needs of your department. To learn more about reporting and obtain the necessary access and training to utilize these reporting tools, please visit the DECISION SUPPORT home page (https://www.aits.uillinois.edu/services/reports_and_data/Link opens new window).

Last Updated: March 21, 2016

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