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Payroll & Benefits

Sample Earnings Statement

Online Statement

The following is a sample of the new online earnings statement for an employee paid bi-weekly. The online earnings statement for an employee paid monthly does not show the Leave Benefits Summary. Items are highlighted on the sample and terms are defined below it.

Sample earnings statement
  1. Taxable Gross: Taxable gross represents the gross amount after all non-taxable deductions are taken.

  2. Non-taxable Gross: Amount of deductions which are pre-tax based on Internal Revenue Code. This amount is not reported as wages on the W2.

  3. Previous Gross Pay: Previous gross pay is the calendar year to date gross pay paid to you prior to this pay period.

  4. Gross Pay: Gross pay is 1/12 of the annual contract or the hourly rate times the hours submitted for the employee plus any taxable and non-taxable benefits.

  5. Deductions: Statutory deductions are required by either Federal or State statute, such as federal or state income tax (Form W-4), State Universities Retirement System or Social Security and Medicare. Other deductions are either voluntary deductions the employee has elected to be deducted from their pay, such as health, life and dental insurance or involuntary deductions that are ordered by a court of law to be deducted, such as Child Support, Garnishments, or State involuntary deductions. Please note that the Deductions Summary provides information only on current deductions. The deductions YTD total under the Summary section includes both current and terminated deductions.

  6. Net Pay: Net pay is the dollar amount left after all deductions and withholdings are taken. This is the amount sent as a direct deposit to the employee's bank account or the amount of the payroll check issued to the employee.

  7. Excess Life:

    Excess life is the taxable amount of Imputed Income based on your employer-provided term life insurance coverage above $50,000.

    Leave Benefits Summary: Leave benefit is the amount of time the employee has accrued for vacation and sick leave. Benefit eligible employees paid bi-weekly will have the amount accrued, used, and a running balance reported each pay period. Discrepancies in benefit time should be reported to the employee's department and the Human Resources Records office. Benefit eligible employees paid monthly will have the benefit time reported once a year. Discrepancies in benefit time should be reported to the employee's department or college.

    Taxable Benefits: Taxable benefits will be listed on your statement as an Earnings Type item. Taxable benefits are benefits that are subject to withholdings, such as federal and state income tax, SURS, and Medicare (if applicable). Examples of taxable benefits include (but are not limited to) imputed income, personal use of university-provided vehicle and country club membership dues, certain tickets provided to athletic and/or other entertainment events, and domestic partner, civil union and/or child of a civil union partner benefits.

Last Updated: February 26, 2019

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