Payroll Expense by Person Reports
The Payroll Expense by Person reports list payroll labor distributions by account code and allow departments to view details that correspond to the charges posted to their departmental FOAPALs in UI-Integrate/Banner.
Unit personnel with HR/Payroll responsibilities are granted a Unit User security profile that gives them access to the two Payroll Expense by Person Distribution reports available in View Direct:
The Payroll Expense by Person Month End report is available in View Direct after the finance month-end close. The Payroll Expense by Person Pay Period report is available in View Direct three days prior to the pay date. By reviewing the Pay Period report, departments can verify if employees will be paid properly. If a monthly or bi-weekly employee is not on the report for that payroll calc, the department should check the Employee Job form (NBAJOBS) or Employee Summary View Form (NZIESUM) to verify that the job has been created, and take the following actions:
If the job has been created, and is correct, submit an approved adjustment through Workflow by noon on Tuesday for the payment to occur on the Friday of that week.
If the job has not been created, or is not correct, contact the campus Office of Human Resources as indicated in Who to Ask - Help Desk Issues Routing to determine the status of the job.
For bi-weekly employees, if time was not reported correctly and the employee was underpaid, submit an approved adjustment to University Payroll using PZAADJT and Workflow by noon on Tuesday for inclusion in the weekly adjustment payroll calculation.
If an employee was overpaid, submit an approved adjustment request to University Payroll using ANA.
Find information on how to logon to View Direct and how to view, print, and download the payroll reports in the University Payroll Reports Guide.
If you have questions about these reports please contact Janilyn Daily, University Accounting and Financial Reporting, at 217-333-9134 or firstname.lastname@example.org.
If you have questions about the payroll transactions listed on the reports, contact University Payroll & Benefits at:
Last Updated: November 21, 2016