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Business Travel

Business Travel

Booking Travel

University of Illinois System business travel must be authorized by the department head or authorized delegate. It is the employees' responsibility to ensure his/her travel arrangements comply with university policies and procedures in OBFS Policies and Procedures Manual, 15 Travel and his/her claim for reimbursement is accurate.

Employees are encouraged to book travel arrangements with a University Contracted Travel Agency.

Scheduling Inter-University Transportation and Meetings

For travel between Urbana-Champaign and Chicago, the intercampus shuttle service, UI Ride, is the preferred mode of transportation. Meetings should be planned around the UI Ride schedule whenever possible.

For travel between Chicago and Springfield, meetings should correspond with Amtrak’s schedule:

    For Chicago - start after 10:30am; end by 6:00pm

    For Springfield - start after 10:45am; end by 6:30pm

For information on making UI Ride or Amtrak reservations, see the Bus or Rail page.

Travel Information 

Download and print the Business Travel Guide.

Wallet sized Travel Information cards and Business Travel Guides are available through the University Payables (UPAY) Travel Management Office.

The Travel Information card lists discount codes and reservation phone numbers for the system's contracted travel providers and major hotel chains. Instructions for "what to do if you have an accident" are listed on the back.

The Business Travel Guide provides general information on system travel policy including reimbursable vs non-reimbursable travel expenses.

To request this information, please complete the Request for Travel Information Form.

National Car Rental coupons for a 2 car class upgrade or $15 off a weekly rental are posted on the system's customized reservation link for National Car Rental.


For additional assistance, please contact the UPAY Travel Management Office at 888-872-9953 or 217-333-6583 or email

Last Updated: May 04, 2020

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