Business Travel

Business Travel

Booking Travel

University business travel must be authorized by the department head or authorized delegate. It is the employees’ responsibility to ensure his/her travel arrangements comply with University policies and procedures and his/her claim for reimbursement is accurate.

Employees are encouraged to book travel arrangements with a University Contracted Travel Agency.

Scheduling Inter-Campus Meetings

In order to facilitate sustainable and convenient travel between campuses, meeting organizers are encouraged to schedule meetings around the Amtrak schedule:

For Chicago - start after 10:30am; end by 3:30pm

For Springfield - start after 10:45am; end by 4:30pm

For Champaign - start after 11:00am, end by 6:15pm

For information on making Amtrak reservations go to:

Travel Information Cards and Coupons

Wallet sized Travel Information cards and National car rental coupons are available through the University Payables (UPAY) Travel Management Office. The card lists discount codes and reservation phone numbers for National and Enterprise car rental and major hotel chains. Instructions for "what to do if you have an accident” are listed on the back. To request this information, please complete the Request for Travel Info Cards/Coupons.


For additional assistance, please contact the UPAY Travel Management Office at 888-871-2835 or 217-244-8785 or e-mail

Last Updated: October 12, 2015

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