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Business and Financial Policies and Procedures

Headquarters and Travel Status

Travel Status

Employees are on travel status while away from official headquarters on authorized University of Illinois System business. Employees are not in travel status during their normal daily commute to and from work. Travel status begins when employees leave headquarters, their residence, or other authorized locations to go directly to their destination. Travel status ends when employees return directly to headquarters, their residence, or other authorized locations after completing system business.

Headquarters - Official headquarters is the location where employees perform the majority of their duties, usually the area within the city limits. However, headquarters for Chicago university employees is defined as the campus area. An employee's residence may be considered their official headquarters if their assigned duties require non-commuting travel every working day.

Headquarters Designation Request

Commuting - The round trip mileage between the employee's residence and headquarters. This is not a reimbursable expense.

Travel Mileage - Travel mileage begins at your residence or headquarters depending on which one is closer to your destination. For example, John and Mary below traveled to the same destination. John's travel mileage began and ended at headquarters because he would have had to go to and from work that day even if he were not traveling. Mary's travel mileage began and ended at her house because it is closer to her destination than headquarters.

Travel Milleage Calculation Example

Additional Resources

Business Travel Guide

Last Updated: February 5, 2020 | Approved: Senior Associate Vice President for Business and Finance | Effective: September 2012

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