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Business and Financial Policies and Procedures

10 Cash Handling


10.1 Cash Handling Units

10.1.1 Obtain Approval as a Cash Handling Unit
10.1.2 Implement Internal Controls for Handling Cash and/or Checks
10.1.3 Comply with Cash Handling Unit Head Responsibilities

10.2 Accepting Cash and Checks

10.2.1 Accept Checks as Payment
10.2.2 Reconcile Cash Receipts Daily
10.2.3 Reconcile Cash Receipts Monthly

10.3 Depositing Money

10.3.1 Deposit Cash and Checks with University Bursar
10.3.2 Deposit Foreign Checks with University Bursar
10.3.3 Deposit Unit Funds Directly to the Bank

10.4 Returned Check Handling

10.4.1 Obtain Approval to Handle Returned Checks
10.4.2 Handle Returned Checks (Approved Units Only)

10.5 Bursar Petty Cash Funds - DECOMMISSIONED

10.5.1 Establish a Petty Cash Fund – has been decommissioned
10.5.2 Serve as a Petty Cash Fund Custodian – has been decommissioned
10.5.3 Replenish Petty Cash Funds – has been decommissioned
10.5.4 Verify Petty Cash Funds Monthly – has been decommissioned
10.5.5 Reconcile Petty Cash Funds Quarterly – has been decommissioned
10.5.6 Change the Amount of a Petty Cash Fund – has been decommissioned
10.5.7 Change the Custodian of a Petty Cash Fund – has been decommissioned
10.5.8 Close a Petty Cash Fund – has been decommissioned

10.6 Bursar Change Funds

10.6.1 Establish a Change Fund
10.6.2 Responsibilities of a Change Fund Custodian
10.6.3 Reconcile Change Funds Daily – has been decommissioned
10.6.4 Change the Amount of a Change Fund
10.6.5 Change the Custodian of a Change Fund
10.6.6 Close a Change Fund

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