Meal Per Diem Reimbursement for Domestic Travel
Per diem is a daily travel meal allowance and includes taxes and tips. In order to be eligible for per diem, University employees must be in travel status on approved business travel that includes an overnight stay. Per IRS guidelines, per diem is not provided for intra-day (same day) travel.
The cost of actual meals purchased while in travel status is not reimbursable and receipts for such meals should not be submitted with the expense report. Per diem amounts may not exceed maximum allowances established for domestic travel by the Illinois Higher Education Travel Control Board. The current daily allowance is $28.00 for travel within the State of Illinois and $32.00 for travel outside of Illinois.
The Travel & Expense Management system (TEM) automatically calculates the per diem reimbursement amount based on number of travel days, the time that travel status starts, and the time that travel status ends. The University Travel Card (T-Card) may not be used for meal purchases when in travel status, except when hosting an allowable business meal.
Per Diem Deduction for Meals Provided to Traveler
University employees must deduct the following amounts from the per diem allowance when a meal is provided during travel status.
Examples of meals provided include, but are not limited to, breakfast provided during a conference or a dinner business meal hosted by the traveler.
For further information and policy on meal reimbursement while on travel status, see Section 15: Travel Reimbursement and Per Diem, of the Business and Financial Policies and Procedures manual.
Last Updated: November 13, 2015