5.2.1 Obtain Access to Banner Accounts Receivable (Banner AR)

Policy Statement

Units must process all receivable transactions through Banner Accounts Receivable (Banner AR), the University of Illinois System's centralized billing system. Some units, such as health care providers, are exempt due to unique billing requirements.

You must have access to Banner before you can obtain access to Banner AR.

Procedure

To obtain access to Banner Accounts Receivable:

1. Consult the table below to determine what type of Banner access (Banner AR or EDDIE profile) your job requires. Request that access from your Unit Security Contact (USC).
    

   If you...	You need this Banner or EDDIE profile	Because it allows you to...
   Answer customer questions	AR: Staff	Query account activity so you can answer customer questions
   Enter deposits or charges or query for reporting requirements	AR: Information Processor	Query and update forms and processes needed to apply and/or reverse charges Review account status and information Query detail on specific detail codes
   Are a manager-level user	AR: Department Accounting	Review: Data input by your information Processors Reports for your unit's accounting purposes
   Reconcile AR transactions to General and Operating Ledgers	Finance: Distributed Financial Query User	Trace AR transactions from AR to Finance ledger postings
   Access Journal Voucher tables and enter Journal Vouchers	Finance: Distributed Journal Voucher User	Create and enter Journal Vouchers directly into Banner
   Review receivables-related reports in Mobius View (formerly View Direct)	Mobius View (formerly View Direct)	Use summary AR information at the Detail Code or Category code level for tracking and analysis
   Review summary or detail AR transactions, Category Code activity, Detail Code activity and account or Detail Code agings	EDDIE - Finance AR Reports EDW Finance Accounts Receivable	Monitor account activity and collections. EDW allows the customization of AR Reporting data to meet specific departmental needs
   Require customized reports on AR data for specific business needs.	EDW Finance Accounts Receivable	Customize AR Reporting data to meet specific departmental needs

2. OBFS approves or denies the request and notifies you and your unit security contact by email. If approved, AITS Security sets up your requested access.
3. Review the Banner AR 103 Web-Based Training for a basic understanding of Banner AR.
4. Email aroperations@uillinois.edu for additional or individualized training.

Related Policies and Procedures

5.1 Managing Receivables
9 Audits, Internal Control, and Business System Security

Additional Resources

Banner AR 103 Web-Based Training
Find Your Unit Security Contact (USC)

Last Updated: January 10, 2019 | Approved: Senior Associate Vice President for Business and Finance | Effective: March 2010