Accounting & Financial Reporting Training Materials

Job aids, handouts and training guides are the latest versions of materials used in OBFS training courses. For your convenience, documents will open in new browser windows. Most documents are in the Acrobat PDF PDF icon format. Please choose the course name:

Property Accounting

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Advanced C-FOAPAL (FN 102)

This course provides an in-depth explanation of the Banner Chart of Account hierarchies and the FOAPAL segments, describes fund and account types, index and default codes, the process for requesting new C-FOAPAL segment codes, the security approach, and the transaction approval process. This course is a prerequisite for GC 101 (Grants & Contracts for Business Administrators) and for GL 101 (Journal Voucher Processing) courses.

Job Aid

Handouts

Participant Guide

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Journal Voucher Processing (GL 101)

This course provides instructions on how to prepare and manage journal vouchers. This includes how to complete journal voucher entries, perform error handling, work with suspended documents, and perform queries to review journal entry results.

Job Aids

Handout

On-Line Tutorial
You will need Adobe Flash Player Link opens new window and JavaScript enabled in your browser to watch this online tutorial. This tutorial does not have audio.

  • Reversing a Journal Voucher in Banner
    Reverse a journal voucher using the copy feature in the Journal Voucher Entry Form (FGAJVCD)
    Update document text of original journal voucher using the General Text Entry Form (FOATEXT)
      Start tutorial Link opens Adobe Flash video [5min 22sec]

Participant Guide

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Retrieving General Ledger Reports (GL 102)

This course provides instructions to retrieve operational and ad-hoc reports and data including budgets, balances, and detail transaction information using three data sources: View Direct, EDDIE, and Banner Queries. There will be practice opportunities, step-by-step instructions, job aids, and helpful hints for data retrieval. Bring your enterprise ID & Enterprise password along with your unit's C-FOAPAL(s).

Job Aids

Handouts

Participant Guide

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General Encumbrances (GL 103)

This course provides instructions on how to create and manage general encumbrances in Banner. This includes how to establish a general encumbrance, adjust a general encumbrance, partially and totally liquidate general encumbrances, and execute encumbrance-related queries and reports.

Job Aids

Handouts

Participant Guide

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Understanding University Financial Statements & the Reconciliation Process (GL 104)

This course provides an understanding of University financial statements and how to utilize them, in combination with other tools, to reconcile your unit's Funds and locate budget balances. This course will explain the role of Account codes in classifying transactions and how to interpret financial statements, Banner query forms, and other reports used in the reconciliation process. This course will identify the guidelines established for the reconciliation of University financial statements to unit records and will identify ways to detect and prevent rogue C-FOAPALs.

Handout

Participant Guide

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Introduction to Self-Supporting Funds (GL 105)

The goal of this course is to provide an introduction of how to work with self-supporting Funds. The course design follows the life cycle of a self-supporting fund, from its establishment to the submission of the Year-end Fact Sheet. Included is information helpful for the management and reconciliation of self-supporting Funds including how to interpret financial statements and how to work with Banner query forms.

Job Aids

Webinars

You will need Adobe Flash Player Link opens new window and JavaScript enabled in your browser to watch the recorded webinar. The recorded webinar has audio.

Participant Guide

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Reporting for Managers (GL 106)

This course moves beyond the standard financial statements used in the reconciliation process and examines EDDIE reports and Banner queries that provide rolled-up and summary reports. This course will provide a hands-on opportunity to use EDDIE and Banner to retrieve and review these reports.

Participant Guide

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Introduction to Property Accounting (FA 101)

Course Description
This course provides an overview of what fixed assets are, and how to track fixed assets. This course will familiarize you with basic property accounting information and transactions. You will also learn how to view fixed asset records and run fixed asset reports.

On-Line Training

On-Line Tutorials
You will need Adobe Flash Player Link opens new window and JavaScript enabled in your browser to watch these online tutorials. These tutorials do not have audio.

  • Using the Fixed Asset Master Query Form (FFIMAST) in Banner
     Open FFIMAST
     View a Fixed Asset Record
     Start tutorial Link opens Adobe Flash video [2min 43sec]
  • Using the Document History Form (FOIDOCH) in Banner
     Open FOIDOCH
     Enter a Document Number
     View Associated Documents
     Start tutorial Link opens Adobe Flash video [1min 24sec]
  • Running the Monthly Activity by Chart and Organization Report in EDDIE
     Navigate to Report
     Enter Parameters
     Run Report
     Start tutorial Link opens Adobe Flash video [2min 26sec]
  • Running the Fixed Asset by Organization Report in EDDIE
     Navigate to Report
     Enter Parameters
     Run Report
     Start tutorial Link opens Adobe Flash video [2min 28sec]
  • Running the Location Report in EDDIE
     Navigate to Report
     Enter Parameters
     Run Report
     Start tutorial Link opens Adobe Flash video [2min 36sec]

  • Running the Commodity Search in EDDIE
     Navigate to Report
     Enter Parameters
     Run Report
     Start tutorial Link opens Adobe Flash video [1min 41sec]

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FABweb Additions and Updates (FA 102)

This course provides an overview of FABweb procedures used to process new fixed asset acquisitions and update records for existing fixed assets. This course also shows how FABweb interacts with Banner, and how to find fixed asset information in Banner. In addition, this course discusses FABweb security, as well as parent and children assets. This information will help you keep your department’s asset records accurate and up-to-date.

Handouts

Participant Guide

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FABweb Transfers and Disposals (FA 103)

This course provides an overview of FABweb procedures that you will use to perform fixed asset interdepartmental transfers and disposals. In this course, you will learn how to transfer an equipment record to another department, using FABweb. You will also learn about the disposal process and how to dispose of equipment that no longer works or is no longer needed in your department, as well as the process to document disposal of equipment that has been damaged beyond repair, lost, stolen, or unable to be located.

Job Aids
On-Line Tutorials

You will need Adobe Flash Player Link opens new window and JavaScript enabled in your browser to watch these online tutorials. These tutorials have audio. If you do not have audio capability, please use the Closed Captioning function by clicking the CC button ( Closed Captioning ) in the playback controls at the bottom of the video. These tutorials are best viewed in Internet Explorer 8, though other supported web browsers are Firefox, Safari and Chrome.

Participant Guide

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Equipment Loans and Other Transfers (FA 104)

This course covers how to document equipment loans, when equipment from your department is loaned to an employee or another department. In addition, this course provides instructions on transferring equipment from the surplus warehouse to your department, along with an overview of the process to transfer equipment from your department to another institution of higher education.

On-Line Training

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Physical Inventory of Equipment (FA 105)

This course covers the process of conducting the inventory and the steps in verifying the biennial inventory. Topics will include accessing and running the inventory lists in EDDIE, UR FIFA Fixed Asset by Organization, inventory policies and procedures, problem-solving, and review of some of the fixed assets forms.

Handouts

Webinars

Participant Guide

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FABweb Batch Upload

Functionality is available in FABweb for units to upload files with multiple records versus keying one equipment item at a time. This eliminates the rekeying of data and minimizes keying errors.

Note: You will need Adobe Flash Player Link opens new window and JavaScript enabled in your browser to watch this online tutorial.

Job Aids

On-Line Tutorials

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Fiscal Control and Internal Auditing Act (FCIAA) Certification

These Web-based courses provide an overview of what FCIAA certification is, why it is important, and how the process occurs.

The FCIAA certification process is role-based; if you are a Submitter or Approver in the FCIAA application, take the on-line FCIAA Training for Submitter and Approver. If you have another role in the FCIAA application, take the FCIAA Training for Other Roles course. 

Note: You will need Adobe Flash Player Link opens new window and JavaScript enabled in your browser to take the On-Line Training courses below.

Job Aids

On-Line Training

Webinar

Note: You must have Adobe Acrobat version 9 or later to view the recorded webinar above.  This recording contains audio.  To view closed captions, click the Notes pane to the left of the slides.

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How to Request New Fund, Program, or Index Codes

This course is offered as a Webinar, or web-based seminar. The Fund, Program, Index Code Request form has recently been updated to provide greater clarity in explaining what is needed to create a new Fund, Program, or Index Code. In this webinar, you will learn what is new, by taking a detailed look at the new form to see what changes were made and how these changes are beneficial to you. This webinar is for any staff member who is involved in the process of requesting, completing, submitting, and/or reviewing requests for new Banner Fund, Program, and/or Index codes for their units.

Job Aids

Presentation

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Misclassified FOAPAL Reports in EDDIE

This course is offered as a Webinar, or web-based seminar. It focuses on running the Misclassified FOAPAL report in EDDIE.  It also covers the report criteria used to retrieve misclassified (or “rogue”) FOAPAL transactions. Individuals who are familiar with EDDIE reports and who are interested in a report that lists misclassified FOAPALs at the transaction level will find this information useful.  Course materials include a presentation in PDF, a video tutorial showing how to run the report, and a job aid outlining the steps used to run the report.

Job Aid

On-Line Tutorial
You will need Adobe Flash Player Link opens new window and JavaScript enabled in your browser to watch this online tutorial. This tutorial does not have audio.

Presentation

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Multiple-Year Labor Encumbering in Banner

As of January 24, 2010, Banner calculates multiple year labor encumbrances. (The prior labor encumbrance functionality limited salary and fringe encumbrance calculations through June 30 of the current fiscal year.) This enhancement calculates labor and fringe encumbrances related to future fiscal years.  This functionality will aid in forecasting future labor and fringe encumbrances associated with grants and federal appropriations.

Job Aids

Participant Guide


Please send questions or comments regarding training to the OBFS Training Team at obfstrainingteam@uillinois.edu.

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Last updated: July 15, 2014