Accounting & Financial Reporting Training Materials
Job aids, handouts and training guides are the latest versions of materials used in OBFS training courses. For your convenience, documents will open in new browser windows. Most documents are in the Acrobat (PDF) format. Please choose the course name:
Property Accounting
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Advanced C-FOAPAL (FN 102)
This course provides an in-depth explanation of the Banner Chart of Account hierarchies and the FOAPAL segments, describes fund and account types, index and default codes, the process for requesting new C-FOAPAL segment codes, the security approach, and the transaction approval process. This course is a prerequisite for GC 101 (Grants & Contracts for Business Administrators) and for GL 101 (Journal Voucher Processing) courses.
Job Aid
Handouts
Participant Guide
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Journal Voucher Processing (GL 101)
This course provides instructions on how to prepare and manage journal vouchers. This includes how to complete journal voucher entries, perform error handling, work with suspended documents, and perform queries to review journal entry results.
Job Aids
Handout
On-Line Tutorial
You will need Adobe Flash Player and JavaScript enabled in your browser to watch this online tutorial. This tutorial does not have audio.
- Reversing a Journal Voucher in Banner
Reverse a journal voucher using the copy feature in the Journal Voucher Entry Form (FGAJVCD)
Update document text of original journal voucher using the General Text Entry Form (FOATEXT)
Start tutorial (Flash Video: 5min 22sec)
Participant Guide
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Retrieving General Ledger Reports (GL 102)
This course provides instructions to retrieve operational and ad-hoc reports and data including budgets, balances and detail transaction information using three data sources: View Direct, EDDIE and Banner Queries. There will be practice opportunities, step-by-step instructions, job aids and helpful hints for data retrieval. Bring your enterprise ID & Enterprise password along with your unit's C-FOAPAL(s).
Job Aids
Handouts
Participant Guide
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General Encumbrances (GL 103)
This course provides instructions on how to create and manage general encumbrances in Banner. This includes how to establish a general encumbrance, adjust a general encumbrance, partially and totally liquidate general encumbrances and how to execute encumbrance-related queries and reports.
Job Aids
Handouts
Participant Guide
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Understanding University Financial Statements & the Reconciliation Process (GL 104)
This course provides an understanding of University financial statements and how to utilize them, in combination with other tools, to reconcile your unit's Funds and locate budget balances. This course will explain the role of Account codes in classifying transactions and how to interpret financial statements, Banner query forms and other reports used in the reconciliation process. This course will identify the guidelines established for the reconciliation of University financial statements to unit records and will identify ways to detect and prevent rogue C-FOAPALs.
Handout
Participant Guide
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Introduction to Self-Supporting Funds (GL 105)
The goal of this course is to provide an introduction of how to work with self-supporting Funds. The course design follows the life cycle of a self-supporting Fund, from its establishment to the completion of the annual year-end Fact Sheet document. Included is information helpful for the management and reconciliation of self-supporting Funds including how to interpret financial statements and how to work with Banner query forms.
Job Aids
Participant Guide
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Reporting for Managers (GL 106)
This course moves beyond the standard financial statements used in the reconciliation process and examines EDDIE reports and Banner queries that provide rolled-up and summary reports. This course will provide a hands-on opportunity to use EDDIE and Banner to retrieve and review these reports.
Participant Guide
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Introduction to Property Accounting (FA 101)
Course Description
This course provides an overview of what fixed assets are, and how to track fixed assets. This course will familiarize you with basic property accounting information and transactions. You will also learn how to view fixed asset records and run fixed asset reports.
On-Line Training
On-Line Tutorials
You will need Adobe Flash Player and JavaScript enabled in your browser to watch these online tutorials. These tutorials do not have audio.
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FABweb Additions and Updates (FA 102)
This course provides an overview of FABweb procedures used to process new fixed asset acquisitions and update records for existing fixed assets. This course also shows how FABweb interacts with Banner, and how to find fixed asset information in Banner. In addition, this course discusses FABweb security, as well as parent and children assets. This information will help you keep your department’s asset records accurate and up-to-date.
Handouts
Participant Guide
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FABweb Transfers and Disposals (FA 103)
This course provides an overview of FABweb procedures that you will use to perform fixed asset interdepartmental transfers and disposals. In this course, you will learn how to transfer an equipment record to another department, using FABweb. You will also learn about the disposal process and how to dispose of equipment that no longer works or is no longer needed in your department, as well as the process to document disposal of equipment that has been damaged beyond repair, lost, stolen, or unable to be located.
Job Aids
On-Line Tutorials
You will need Adobe Flash Player and JavaScript enabled in your browser to watch these online tutorials. These tutorials have audio. If you do not have audio capability, please use the Closed Captioning function by clicking the CC button ( 
) in the playback controls at the bottom of the video. These tutorials are best viewed in Internet Explorer 8, though other supported web browsers are Firefox, Safari and Chrome.
Webinars
Participant Guide
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Equipment Loans and Other Transfers (FA 104)
This course covers how to document equipment loans, when equipment from your department is loaned to an employee or another department. In addition, this course provides instructions on transferring equipment from the surplus warehouse to your department, along with an overview of the process to transfer equipment from your department to another institution of higher education.
On-Line Training
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Physical Inventory of Equipment (FA 105)
This course covers the process of conducting the inventory and the steps in verifying the biennial inventory. Topics will include accessing and running the inventory lists in EDDIE, UR FIFA Fixed Asset by Organization, inventory policies and procedures, problem-solving and review of some of the fixed assets forms.
Handouts
Webinars
Participant Guide
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How to Request New Fund, Program, or Index Codes
This course is offered as a Webinar, or web-based seminar. The Fund, Program, Index Code Request form has recently been updated to provide greater clarity in explaining what is needed to create a new Fund, Program, or Index Code. In this webinar, you will learn what is new, by taking a detailed look at the new form to see what changes were made and how these changes are beneficial to you. This webinar is for any staff member who is involved in the process of requesting, completing, submitting, and/or reviewing requests for new Banner Fund, Program, and/or Index codes for their units.
Job Aids
Presentation
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Misclassified FOAPAL Reports in EDDIE
This course is offered as a Webinar, or web-based seminar. It focuses on running the Misclassified FOAPAL report in EDDIE. It also covers the report criteria used to retrieve misclassified (or “rogue”) FOAPAL transactions. Individuals who are familiar with EDDIE reports and who are interested in a report that lists misclassified FOAPALs at the transaction level will find this information useful. Course materials include a presentation in PDF, a video tutorial showing how to run the report, and a job aid outlining the steps used to run the report.
Job Aid
On-Line Tutorial
You will need Adobe Flash Player and JavaScript enabled in your browser to watch this online tutorial. This tutorial does not have audio.
- Running the Misclassified FOAPAL Report
Start tutorial (Flash Video: 2min 0sec)
Presentation
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Multiple-Year Labor Encumbering in Banner
As of January 24, 2010, Banner calculates multiple year labor encumbrances. (The prior labor encumbrance functionality limited salary and fringe encumbrance calculations through June 30 of the current fiscal year.) This enhancement calculates labor and fringe encumbrances related to future fiscal years. This functionality will aid in forecasting future labor and fringe encumbrances associated with grants and federal appropriations.
Job Aids
Participant Guide
Please send questions or comments regarding training to the OBFS Training Team at obfstrainingteam@uillinois.edu.
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Last updated: May 17, 2012