1.
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In the Search field, type FGAJVCQ and press the ENTER key
to open the Journal Voucher Quick page.
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FGAJVCQ
opens.
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2.
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Click the Go button.
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3.
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Observe the Transaction Date field.
Change the date as necessary.
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Transaction date defaults to today’s date.
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4.
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Press TAB to move to the Document Total
field.
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Cursor moves to the Document Total field.
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5.
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Type the amount of the budget revision in the Document Total field.
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6.
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Select Document Text from the Related menu.
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General Text Entry
(FOATEXT)
opens.
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7.
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Type a complete description of the budget estimate, using
the DOWN ARROW key to move to the next available text lines
if needed.
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Text is stored on the line(s).
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8.
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Type your name, email, department/unit, and 10-digit phone
number.
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Your name, email, department/unit, and phone number display
for future reference.
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9.
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Click the Save button.
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Stores the document text.
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10.
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Click the Close button.
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Returns to the Document Header section of FGAJVCQ.
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11.
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Review the Document Text Exists field.
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System-maintained field indicates that document text
exists.
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12.
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Click the Next Section button.
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Transaction Detail
section displays with the document number and the document
total shown at the top.
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13.
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Press TAB to move to the Journal Type
field.
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Cursor moves to Journal Type field.
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14.
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Type the appropriate rule code (260 or 261) in the Journal Type field.
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The Fund rule code title will display after you TAB to the
next field.
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15.
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Press TAB to move to the Chart field.
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Cursor moves to the Chart field.
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16.
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Type the appropriate Chart code in the Chart field.
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The Chart of Accounts code and title will
display.
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17.
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Press TAB to move to the Fund field.
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Cursor moves to the Fund field.
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18.
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Type the appropriate Fund code in the Fund
field.
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The Fund code title will display after you TAB to the next
field.
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19.
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Press TAB to move to the Organization
field.
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Cursor moves to the Organization field.
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20.
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Type the appropriate Organization code in the Organization field.
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Value displays in the Organization field.
The Organization code title will display.
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21.
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Press TAB to move to the Account field.
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Cursor moves to the Account field.
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22.
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Type the appropriate Account
code.
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The Account code title displays.
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23.
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Type the appropriate Program code in the Program field.
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The Program code title will display after you TAB to the
next field.
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24.
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Press TAB to move to the Amount field.
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Cursor moves to the Amount field.
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25.
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Type the budget revision amount in the Amount field.
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The line item amount displays.
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26.
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Press TAB to move to the Debit/Credit
field.
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Cursor moves to the Debit/Credit field.
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27.
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Select + Plus or – Minus in the Debit/Credit field.
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The Debit/Credit field is filled as a + Plus or - Minus.
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28.
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Press TAB to move to the Description
field.
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Cursor moves to the Description field.
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29.
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Type a description of the transaction in the Description field.
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The description is required.
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30.
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Type a budget period in the Budget Period
field.
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The budget period is required.
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31.
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Click the Next Section button.
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The Completion section displays.
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32.
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Click the Complete button.
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The journal voucher is submitted for posting.
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33.
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Click the Close button to return to the
main menu.
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