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    • Home
    • About OBFS
      • OBFS Mission & Vision
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    • Accounting & Financial Reporting
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      • Banner Account Codes
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      • Reference Materials
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    • Audit/Internal Controls
      • Employee & Supervisor Responsibility
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    • Budgeting
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      • Chicago Campus
        • Budget Guidelines
        • Budget Management and Financial Summaries
          • FY 2011 and FY 2012
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      • Springfield Campus
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        • Budget Reform
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        • Budget Guidelines
          • FY 2012 Budget Guidelines
        • Campus Budget Summary
        • Financial Query Resources
    • Business Development Services
      • Contract Types
      • OBDS Contract Process
      • Legal, Risk & Accounting HOT Topics
        • Excluded Parties List System
        • Office of Inspector General
        • Senate Bill 51
        • Tenant Users Liability Insurance Policy (TULIP)
      • Revenue and/or Affiliation/Student Placement Contract Status
      • OBDS Newsletters
    • Business Manager Groups
    • Business Travel
      • Hotels
        • Club Quarters
          • Benefits of Using a Contracted Hotel
        • UIUC Contracted Hotels
          • Benefits of Using a Contracted Hotel
        • UIS Contracted Hotels
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        • Hotels.com
        • State of Illinois Hotel Discounts
          • Chicago Hotels
          • Springfield Hotels
          • Urbana-Champaign Hotels
        • Hotel Web Sites & Toll-Free Numbers
      • Passenger Vehicles
      • Car Rental
        • National Car Rental Information
        • Enterprise Rent A Car Information
      • Air Travel
      • Bus or Rail
      • University Facilities
      • Contracted Agencies
        • Full Service Travel Agencies
        • International Group Travel Agencies
        • Benefits of Using the Contracted Travel Agencies
        • Advantages to Using a University Contracted Travel Agency
        • Payment Options When Using Contracted Travel Agency
      • Advances
        • Traveler and Unit Responsibilities
        • Requesting and Repaying Advances
      • Reimbursement Rates
        • Meals/Per Diem
        • Lodging Allowance Rates
        • Passenger Vehicles
      • Requesting Reimbursement
        • Receipts For Expenses
        • Exceptions
      • Foreign Travel
        • Medical Evacuation and Repatriation Insurance
        • New Passport Requirements
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        • Government Websites
      • TEM Resource Page
      • Travel Resources
    • Cash Handling
      • Chicago Campus
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    • Conferences
    • Contracts Urbana
      • Contract Types
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      • Common Problems
    • Employment Opportunities
    • Enterprise Risk Management
      • Risk Culture
      • Resources and Tools
      • Reports, Presentations and Other Information
    • Equipment Management
      • Unit Head Responsibilities
      • FABweb
      • Equipment Acquisitions
      • New Equipment Management
      • Types of Codes
      • Recording New Equipment
      • Reference Numbers and Labels
      • Equipment Records
      • Updating Equipment Attributes
      • Disposal and Redistribution Processes
      • Loans
      • Equipment Transfer
      • Equipment Disposal Methods
      • Monthly Reconciliations
      • Unlocatable or Stolen Equipment
      • Reports
      • Biennial Inventory
      • Options for Using Barcoding To Track Equipment
      • Sponsored Project Equipment
    • Forms
      • Accounting & Financial Reporting Forms
      • Banner Forms
      • Billing & Receivables Forms
      • Budgeting Forms
      • Business Development Services Forms (RCARF and RGIW, etc.)
      • Business Travel Forms
      • Cash Handling Forms
      • Contracts Forms (standard, pre-approved student placement agreements, etc.)
      • Corporate Credit Cards Forms
      • Equipment Management & Surplus Forms
      • Foreign Nationals Forms
      • Gifts Forms
      • Grants & Sponsored Projects Forms
      • Honoraria Forms
      • Identity Theft Forms
      • Merchant Card Services Forms
      • Mobile Communications Forms
      • P-Card Forms
      • Payments to Vendors Forms
      • Payroll & Earnings Forms
      • Purchases Forms
      • Reimbursements to Employees Forms
      • Risk Management Forms
      • Signature Authorization Forms
      • University Vehicles Forms
    • Gifts
      • Gifts Received by the University
      • Expenditure of Gift Funds
      • Coding of Fundraising Costs
      • Gift Transfers to Another Institution
      • Gifts to Employees
      • Gifts from Employees in Support of Their Own Programs
      • Gift Funds Returned to the University of Illinois Foundation
    • Grants & Sponsored Projects
      • Banner Index Codes
      • Month-End Reporting
      • A-133 Audit Reports
      • American Recovery & Reinvestment Act (ARRA)
        • Chicago ARRA
      • Indirect Cost Rates (F&A)
        • Chicago F&A
        • Springfield F&A
        • Urbana-Champaign F&A
      • Effort Reporting
        • Chicago Effort Reporting
          • ERS Video Clips
      • Sponsored Project Expenditures
        • Chicago Annual Reports
        • Urbana-Champaign Annual Reports
      • Links & Resources
    • Honorarium Payments
    • iBuy (online purchasing)
      • What’s NEW
        • What’s NEW Archive
      • Overview
        • Roles
        • Vendors
        • Approval Process
        • Banner Integration
      • Get Started
      • Reporting
      • Training Resources
      • About the Project
        • iBuy Deployment
        • Performance Measures
        • User Testimonials
    • Identity Theft
      • Best Practices
      • Best Practices - Accounts
      • Best Practices - Cards
      • Best Practices - Goods & Services
      • Best Practices - Personal Information
    • Supplier Diversity Program (MAFBE)
      • Supplier Diversity Program (MAFBE) Policy
      • Supplier Diversity Program (MAFBE) Definitions
      • Supplier Diversity Program (MAFBE) Conferences
      • Supplier Diversity Program (MAFBE) Outreach Events
      • Supplier Diversity Program (MAFBE) Vendor Workshop
    • Merchant Card Services
      • Getting Started
        • New Hire
        • New Merchants
          • Terminals
          • Point of Sale
          • e-Commerce
      • Merchant Operations
        • Cards Acceptance
        • Data Retention and Disposal
        • Disputes
        • Fees
        • Profile Updates
        • Reconciliation
        • Refunds
      • PCI DSS Policy
      • Training Resources
      • Supplies
      • Merchant Card Services Newsletters
    • OBFS Calendars
      • Chicago Campus (UIC)
      • Urbana-Champaign Campus (UIUC)
      • Springfield Campus (UIS)
    • Orientation for New Business and Finance Employees
      • Urbana
        • Getting Started
      • Chicago
        • Getting Started
      • Springfield
        • Getting Started
    • P-Card
      • How To Get a P-Card
      • Ticketed Travel on the P-Card
      • Generic Vendors
      • Rejected Transactions
      • Training
        • Training Certification Report
      • P-Card Manual Access
        • P-Card Manual
          • Sign-on to P-Card
          • Navigating & Printing
          • P-Card Roles
          • Creating Order Log
          • Modifying Order Log
          • Removing Order from Log
          • Templates
          • Reconciling Transactions
          • Disputed Transactions
          • Approving
          • Delegations
          • Statistics Report & Transaction Query
          • Sales Receipts
          • Sales Tax Exemptions
          • Info for Managers
      • P-Card Newsletters
    • Payments
      • Payments to Vendors
      • Payments to Students
      • Payments to Non-Employees
      • Payments to Employees
      • TEM Resource Page
    • Payments to Foreign Nationals
      • University Payroll Services to Foreign Nationals
      • Foreign Nationals Payment Eligibility Grid
      • Payments to Foreign National Employees
      • Payments to Foreign National Non-Employees
      • Travel and Expense Reimbursements
        • Per Diem Payments
        • Taxable vs. Non-Taxable Reimbursements
        • Examples of Taxable and Non-Taxable Foreign National Reimbursements
      • Other Types of Payments
        • Honorarium Payments
        • Royalty Payments
        • Scholarship and Fellowship Payments
        • Award, Prize and Human Subject Payments
        • Payments to Independent Personnel
      • Foreign Nationals Tax Status Review Appointments
      • Nonresident Aliens vs. Resident Aliens
      • How to get a Temporary Control Number (TCN)
    • Payments to Vendors and Students
      • Critical Dates
      • Vendor Setup/Update
        • Adding a Banner Vendor to iBuy
      • Special Payment Requests
        • PO Invoices
        • Non-PO Invoice
        • Wire Transfer/Foreign Invoice Payments
      • How to Process Invoices
        • PO Invoices
        • PO e-Invoices
        • Non-PO Invoices
      • Receipt Required PO Invoices
      • Payment Action Requests
      • Payments to Students
      • Determination of Student Payment
    • Payroll & Earnings
      • Customer Service
        • Service Standards
        • Responding to the University's Needs
        • Payroll Classes
      • Adjustment Notification Application (ANA)
      • Payroll Transaction Processing
        • Payment Process Overview
        • Award Payments
        • Overpayments
      • Earnings Statements
        • Employee Payments in Banner
        • Sample Statement
      • Payroll Schedules
      • Payroll Distribution
        • Direct Deposit Banking
      • Payroll Deductions
        • Federal Tax Levies
        • Garnishments
        • Retirement (SURS)
        • Voluntary Deductions
      • Tax Information
        • W-2
        • Reissued W-2s
        • Verify Taxable Gross
        • Withholding Allowance
        • Statement of Nonresidence
        • FICA
          • Student Employee FICA Exception
      • Tuition & Fee Waivers
      • Payroll Calculators
      • Address Change
      • Payroll Reports
      • Payroll Newsletters
      • Links & Resources
    • Policies and Procedures
      • Section 1: Business and Financial Administration
        • Section 1.1
        • Section 1.2
        • Section 1.3
        • Section 1.4
          • Records Retention
        • Section 1.5
        • Section 1.6
        • Section 1.7
        • Section 1.8
      • Section 2: Approval of Documents
        • Section 2.1
        • Section 2.2
        • Section 2.3
        • Section 2.4
      • Section 3: Budget
        • All Budget Policies
        • Responsibilities
        • Definitions
        • Keeping Budget Records
        • FAQs
        • Disposition of Year-End Balances
        • Adjust a Budget
        • Manage State Year-End Balances
      • Section 4: Payroll
        • All Payroll Policies
        • Responsibilities
        • Definitions
        • Keeping Payroll Records
        • FAQs
        • Avoiding Payroll Problems
        • Payroll Roles in Banner and ANA
        • Payroll Deductions
        • Serve as a Unit Payroll Contact
        • Set up a New Unit or Location for Timesheets
        • Set Up Payroll Function in Banner and ANA
        • Change an Employee’s Job
        • Handle Unclaimed Payroll Checks
        • Submit Employee Work Time
        • Report Tip Income
        • Adjust an Employee’s Pay (Underpayments)
        • Process Payments for Employment-Related Agreements
        • Make Employee Award Payments in ANA
        • Make a One-Time Payment for a Temporary Employee
        • Correct Payroll Overpayments
        • Submit Taxable Fringe Benefit Payments
        • Process Payroll Separation Vacation and Sick Leaves
      • Section 5: Revenue, Income, and Receivables
        • Section 5.1
        • Section 5.2
        • Section 5.2.1
        • Section 5.3
        • Section 5.4
        • Section 5.5
        • Section 5.5.1
        • Section 5.5.2
        • Section 5.6
        • Section 5.7
        • Section 5.8
        • Section 5.8.1
        • Section 5.9
        • Section 5.10
        • Section 5.12
        • Section 5.13
        • Section 5.15
      • Section 6: Insurance
        • All Insurance Policies
        • Responsibilities
        • Keeping Insurance Records
        • FAQs
        • Insurance Requirements for Vendors FAQs
        • Determine Minimum Insurance Requirements for Vendors
        • Verify Insurance when Leasing Facilities to Outside Groups
        • Select Bus Charters with Approved Insurance
        • Determine Personal Aircraft Insurance Limits
        • Provide Proof of Liability Insurance
        • Report a Claim for Property Damage
        • Report a Claim for Personal Injury
        • Purchase Insurance
        • Insure Equipment and/or Building Contents
        • Protect Personal Property
      • Section 7: Purchasing
        • Section 7.1
        • Section 7.2
        • Section 7.3
        • Section 7.4
        • Section 7.5
        • Section 7.6
      • Section 8: Accounts Payable
        • Section 8.1
        • Section 8.2
        • Section 8.3
        • Section 8.4
        • Section 8.5
        • Section 8.6
        • Section 8.7
        • Section 8.8
        • Section 8.9
        • Section 8.10
        • Section 8.11
        • Section 8.12
        • Section 8.13
        • Section 8.14
        • Section 8.15
        • Section 8.16
      • Section 9: Auditing, Internal Control, and Employee Ethics
        • Section 9.1
        • Section 9.2
        • Section 9.3
        • Section 9.4
        • Section 9.5
        • Section 9.6
        • Section 9.7
        • Section 9.8
      • Section 10: Cash Handling
        • All Cash Handling Policies
        • Responsibilities
        • Definitions
        • Keeping Cash Handling Records
        • What to do if...
        • Accept Checks as Payment
        • Process Money Received in Error
        • Handle Unauthorized Payments or Payments to Non-Cash Handling Units
        • Process Checks not Made out to the University
        • Reconcile Cash Receipts Daily
        • Reconcile Cash Receipts Monthly
        • Handle Counterfeit Currency
        • Deposit Cash and Checks with USFSCO
        • Deposit Foreign Checks with USFSCO
        • Deposit Unit Funds Directly to the Bank
        • Keep Petty Cash and Change Funds Secure
        • Renew Petty Cash and Change Funds
        • Establish a Change Fund
        • Serve as a Change Fund Custodian
        • Reconcile Change Funds Daily
        • Change the Amount of a Change Fund
        • Change the Custodian of a Change Fund
        • Close a Change Fund
        • Establish a Petty Cash Fund
        • Serve as a Petty Cash Fund Custodian
        • Replenish Petty Cash Funds
        • Reconcile Petty Cash Funds Monthly
        • Reconcile Petty Cash Funds Quarterly
        • Change the Amount of a Petty Cash Fund
        • Change the Custodian of a Petty Cash Fund
        • Close a Petty Cash Fund
        • Obtain Approval as a Cash Handling Unit
        • Implement Internal Controls for Handling Cash and/or Checks
        • Comply with Cash Handling Unit Head Responsibilities
        • Provide Instructions for Payment by Check
        • Design Check Endorsement Stamps
        • Obtain Approval to Handle Returned Checks
        • Handle Returned Checks (Approved Units Only)
      • Section 11: Gifts and Endowments
        • Section 11.1
        • Section 11.2
        • Section 11.3
        • Section 11.4
        • Section 11.6
        • Section 11.7
        • Section 11.8
        • Section 11.9
        • Section 11.10
        • Section 11.11
        • Section 11.12
        • Section 11.13
      • Section 12: Property Accounting
        • All Property Accounting Policies
        • Responsibilities
        • Definitions
        • Keeping Property Accounting Records
        • FAQs
        • Avoiding Property Accounting Problems
        • Equipment Audits
        • Importance of Accurate Equipment Coding
        • Obtain Access to FABweb
        • Classify Equipment and Property
        • Determine the Value of Equipment or Property
        • Enter Account Codes when Purchasing Equipment
        • Process a New Acquisition in FABweb
        • Affix Property Labels
        • Identify Donated, Found, and Other Non-Cash Addition Equipment
        • Add Donated, Found, and Other Non-Cash Addition Equipment to FABweb
        • Determine Capitalization Thresholds
        • Report New Software Over $100,000
        • Enter into Leases or Licenses for Real Property
        • Complete a Biennial Inventory
        • Serve as Unit Property Accounting Contact
        • Comply with Unit Head Property Custodial Responsibilities
        • Maintain Entity Codes for Self-Supporting Activities
        • Update an Existing Asset in FABweb
        • Keep Property Secure
        • Assess an Employee for Missing or Damaged Equipment
        • Transfer Equipment to Another Unit
        • Process an Internal Sale of Equipment to Another Unit
        • Loan Equipment to Another Unit
        • Transfer Sponsored Equipment to Another University
        • Transfer Non-Sponsored Equipment to Another University
        • Loan Equipment to Another Institution
        • Loan Equipment to Faculty, Staff, or Student Employees
        • Remove Stolen Equipment from Inventory
        • Remove Destroyed Equipment from Inventory
        • Dispose of Unneeded Equipment
        • Dispose of Firearms
        • Remove Data from Electronic Devices
        • Process Unlocatable Equipment
      • Section 13: Accounting
        • Section 13.1
        • Section 13.2
        • Section 13.3
        • Section 13.4
        • Section 13.5
        • Section 13.6
        • Section 13.6.1
        • Section 13.6.2
        • Section 13.7
        • Section 13.9
      • Section 14: Investments
        • All Investments, Banking, and Internal Loans Policies
        • Responsibilities
        • Keeping Investment and Banking Records
        • Investment Strategies
        • Investment Strategies for Endowment Funds
        • Distribution of Investment Income
        • Investment and Management of Farm Properties
        • Internal Loan Guidelines
        • Apply for an Internal Loan
        • Open or Close Bank Accounts
        • Manage University Extension Bank Accounts
        • Manage Foreign Bank Accounts
        • Submit Questions Regarding University Investment Policy
        • Enter into a Derivatives Agreement to Manage Risk
        • Manage Your Unit's Derivatives
      • Section 15: Employee Business Travel
        • Section 15.1
        • Section 15.2
        • Section 15.3
        • Section 15.4
        • Section 15.5
        • Section 15.8
        • Section 15.9
      • Section 16: Grants and Research Contracts
        • Section 16.1.1
        • Section 16.1.2
        • Section 16.1.3
        • Section 16.1.4
        • Section 16.1.5
        • Section 16.1.6
        • Section 16.1.7
        • Section 16.4.1
        • Section 16.4.3
        • Section 16.5.1
        • Section 16.4.2
      • Section 17: Consultants, Independent Contractors, and Honoraria
        • Section 17.1
        • Section 17.2
        • Section 17.3
        • Section 17.4
      • Section 18: Taxes
        • Section 18.1
        • Section 18.2
        • Section 18.3
        • Section 18.4
        • Section 18.5
        • Section 18.6
        • Section 18.7
        • Section 18.8
        • Section 18.9
        • Section 18.10
        • Section 18.11
        • Section 18.12
        • Section 18.13
        • Section 18.14
        • Section 18.15
      • Section 19: Business Systems Access and Security
        • All Business Systems Access and Security Policies
        • Responsibilities
        • Definitions
        • Keeping Business Systems Access and Security Records
        • Who to Ask
        • FAQs
        • Social Security Numbers
        • Request Access to Business Financial Information
        • Determine if the Red Flags Rule Applies to Your Unit
        • Comply with Unit Head Responsibilities for Data Control
        • Comply with the Red Flags Rule
        • Verify Identity for In-Person Services
      • Section 20: ID Cards, UINs, and Data Services
        • All ID Cards, UINs, and Data Services Policies
        • Responsibilities
        • Keeping Identity Management Records
        • FAQs
        • Services offered by i-card Programs
        • Avoiding Problems with UINs
        • What to do if...
        • Proper Use of UINs
        • Request University Identification Numbers (UINs)
        • Request a Visitor ID Card
        • Request Cards or Fobs for Proximity Access
        • Request Cards for Conference Guests
        • Request a Department Card for your Unit
        • Request University/Unit Name Badges
        • Request ID Cards for Affiliated Groups
        • Process Cardholder Separation from the University
        • Request Card Swipe Services
        • Request Access to Enterprise Data about Persons
      • Section 21: Merchant Cards
        • All Merchant Card Policies
        • Responsibilities
        • Definitions
        • Keeping Merchant Card Records
        • FAQs
        • Determine the Best Technology for Accepting Credit/Debit Cards
        • Become a Merchant Unit
        • Accept Cards for Payment
        • Respond to Disputed Transactions
        • Refund a Transaction
        • Reconcile Credit/Debit Card Transactions
        • Become PCI Compliant
        • Validate PCI Compliance Annually
        • Store Cardholder Data on Paper Securely
        • Sell Gift Cards
        • Report Expired and Unredeemed Gift Cards/Certificates
    • Purchases
      • Types of Purchases
        • Computers
        • Copiers
        • Furniture
        • Lab Supplies & Chemicals
        • Hospital Medical Supplies & Equipment
        • Office Machine Repair
        • Office Supplies & Equipment
        • Professional & Artistic Services
          • Professional and Artistic Service Categories
        • Printing & Typesetting
        • Telecommunications
        • Tent Rental
        • Transportation & Moving
          • Household Goods
          • Charter Bus
        • Shipping
          • UPS Contract Rates
          • UPS Insurance Information
      • Suppliers
        • Campus Stores
        • Conflict of Interest
        • Diversity Suppliers
        • The $ource - University Contracts
        • Illinois Public Higher Education Cooperative
      • Procedures & Rules
        • Bid Limits
        • BOT Approval Thresholds
        • Sealed Bid Specifications
        • RFP Specifications
        • Emergency Purchases
        • Sole Source Purchases
        • Procurement Policy Board Review
        • Renewals
        • Tax Exempt Status
      • Ordering & Payment Methods
        • iBuy (online purchasing)
        • Purchasing Card (P-Card)
        • Banner Orders
          • Commodity Code Description Procedure
          • Reducing Standing Purchase Order Encumbrances
        • Cash Purchases
      • Reports
      • Quick Reference Guides
      • Newsletters
      • Supplier Diversity Program (MAFBE)
    • Reimbursements to Employees
      • Miscellaneous Reimbursements
      • How to Process Reimbursements
    • Students
    • Training Center
      • Training Center Video Tours
      • OBFS Training Events Calendar
      • Curriculum Guide (PDF)
      • Course Registration
      • Job Aids & Training Materials
        • Finance Systems Overview
        • Accounting & Financial Reporting
        • Accounts Receivable
        • Banner Help Resource Documents
        • Budgeting
        • Grants & Sponsored Projects
        • iBuy (online purchasing)
        • Merchant Card Services
        • Payroll & Earnings
        • P-Card
        • PEAR
        • Purchasing & Receiving
        • TEM Resource Page
        • University Payables
        • View Direct
      • Web-Based Courses
      • Other Training Resources
    • TEM Resource Page
    • Treasury Operations
      • Cash Management
      • Capital Financing
      • Risk Management
      • i-card Programs
      • Agricultural Property Services
      • Merchant Card Services
      • Tax Compliance and Analysis
      • University Investments
        • Investment Performance
        • Funds Performance
      • Current Business Opportunities
    • University Risk Management
      • General Liability
      • Professional Liability
      • Auto Liability
      • Property Insurance
        • Leased Space Contents
        • Computer Insurance
        • Transit Insurance
      • Claims
        • Chicago
        • Springfield
        • Urbana-Champaign
      • Workers' Compensation
        • Procedures and Responsibilities
        • Workplace Notices
        • Reporting
        • Injury Brochures
        • WC Policies
      • Outside Vendors, Providers, Contractors
        • Vendor Certificates of Insurance
        • Outside Caterers
        • Approved Caterer's List
        • Special Events
      • Acknowledgement of Risk and Release of Responsibility
      • Tenants and Users Liability Insurance Policy (TULIP)
    • University Student Financial Services & Cashier Operations
      • Accounts Receivable Operations (ARO)
        • Banner AR Billing Schedule
        • Banner AR Payment Options
        • College Illinois!
        • Departmental Payments to Students
        • Banner AR User Requests
        • IRS Form 1098-T Reporting
      • Customer Service
      • Financial Reconciliation and Reporting Aids
        • Reconcile AR Transactions Ledgers to Accounts Receivable
        • C-FOAP to Detail Code Crosswalk
    • Vendors
      • Invoices and Payment
      • Vendors Setup/Update
      • Vendors Insurance & Liability
    • Web Sites & Applications

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