Tags - Numbers and Labels

In Banner Fixed Asset equipment is identified by two tags. OTag (Origination Tag) refers to the asset reference number. PTag (Permanent Tag/physical label) refers to the physical label affixed to the equipment.

OTag (Origination Tag/Reference Number)

When an invoice using an appropriate equipment account code is paid, Banner automatically creates a skeletal equipment record in FABweb and assigns the Otag number. An OTag number exists only as a reference number in Banner and is not on a physical label.

An OTag is a 9-digit number beginning with T for assets created directly in Banner on or after July 1, 2003. Assets that were acquired before July 1, 2003 are known as legacy assets. The records for these legacy assets were converted into Banner records at the time of Banner implementation and were assigned 9-digit OTag numbers beginning with O.

Examples:
O00000080 - OTag number of a legacy asset
T00006786 - OTag number automatically generated by Banner

PTag (Permanent Tag/Physical Label)

To maintain uniformity, labels that have property control (PTag) numbers on them are distributed by University Property Accounting and Reporting (UPAR). For identification and control purposes, all equipment under the jurisdiction of the University of Illinois System must be assigned a property control (PTag) number that must be affixed to the equipment. Units must affix labels in accordance with the process in OBFS Policies and Procedures Manual, 12.1.6 Affix Property Labels.

The full PTag number must be used when updating asset information in FABweb or preparing transfer or disposal forms. For specific information about dollar thresholds, consult OBFS Policies and Procedures Manual, 12.1.6 Affix Property Labels and 12.1.9 Determine Capitalization Thresholds.

PTag numbers are 9 digits long. The format of the PTag number is constructed as follows:

• Digit 1 = "P" for new acquisitions, "L" (from "legacy") for converted records, or "S" for converted records with multiple components
• Digits 2-3 = Campus location: 10-Urbana, 20-Chicago, 22-DSCC, 24-Peoria, 26-Rockford, 40-Springfield
• Digits 4-9 = A sequential number to distinguish the specific asset

Units are responsible for the internal controls outlined in OBFS Policies and Procedures Manual, 12.2.3 Comply with Unit Head Property Custodial Responsibilities.

Reference Number Assignment

Because the Joint Committee on Administrative Rules, Administrative Code, Section 5010.400 mandates that property records be adjusted within 30 days of acquisition, change, or deletion of equipment items, all steps in the process of equipment acquisition and Banner record creation must be done promptly and accurately.

Request Replacement PTags

If your unit identifies equipment assigned a PTag in Banner, but no physical tag is affixed, you may request a replacement PTag by sending an email to the equipment processor assigned to your unit's org.

The PTag will be printed by our office and sent to you via campus mail.

Order Red & White "State of Illinois, University of Illinois" Stickers

• UIUC units can place an order for labels/stickers either directly from iStores or by using the iStores catalog on iBuy Shopping Showcase.

• UIC and UIS units can place an order for the labels/stickers by using the iStores catalog in iBuy Shopping Showcase.

In iStores, search for "U OF I PROPERTY STICKERS" or by SKU# "11244000" and select ADD TO CART. Click the cart icon in the upper right-hand corner to view and edit. Once the desired quantity is entered, select CHECKOUT and then select Place Order.

If the order was placed using the iStores catalog in iBuy, the cart will transfer into iBuy for completion once Place Order is selected.

Last Updated: August 30, 2023