12 - Property Accounting

The links on this page go directly to procedures and the applicable policies you need to know before you begin a procedure. Procedure pages contain links to forms used in the procedure, related policies and procedures, and additional resources. Each page also allows you to provide feedback about the page content, request technical assistance from the Web team, or find out Who to Ask about policies and procedures.

Process New Acquisitions

Obtain Access to FABweb
Classify Equipment and Property
Determine the Value of Equipment or Property
Enter Account Codes when Purchasing Equipment
Process a New Acquisition in FABweb
Affix Property Labels
Identify Donated, Found, and Other Non-Cash Addition Equipment
Add Donated, Found, and Other Non-Cash Addition Equipment to FABweb
Determine Capitalization Thresholds
Report New Software over $100,000

Leases and Installment Purchases

Enter into Leases or Licenses for Real Property

Maintain Equipment Records

Complete a Biennial Inventory
Serve as Unit Property Accounting Contact
Comply with Unit Head Property Custodial Responsibilities
Maintain Entity Codes for Self-Supporting Activities
Update an Existing Asset in FABweb
Keep Property Secure
Assess an Employee for Missing or Damaged Equipment

Transfers and Loans

Transfer Equipment to Another Unit
Process an “Internal Sale” of Equipment to Another Unit
Loan Equipment to Another Unit
Transfer Sponsored Equipment to Another University
Transfer Non-Sponsored Equipment to Another University
Loan Equipment to Another Institution
Loan Equipment to Faculty, Staff, or Student Employees

Disposals

Remove Stolen Equipment from Inventory
Remove Destroyed Equipment from Inventory
Dispose of Unneeded Equipment
Dispose of Firearms
Remove Data from Electronic Devices
Process Unlocatable Equipment

All Property Accounting Policies