OBFS Policies and Procedures Manual
Surplus Warehouse Operations
The University of Illinois System is committed to maximizing the use of its equipment resources. To facilitate this, the U of I System has implemented equipment redistribution processes and invested in surplus warehouse facilities and staff. Departments in need of equipment can visit their campus surplus warehouse to identify what surplus equipment is available and assess the condition. Equipment retrieved from campus surplus is available without charge, other than transportation costs which vary by university. It is important to note that surplus equipment can only be retrieved for system use. System equipment is not for personal use. Some of the common items available at the campus surplus warehouses include desktop computers, laptops, printers, monitors, projectors, TVs, desks, chairs, tables and file cabinets.
There are two campus surplus warehouse facilities. One is located in Urbana (UIUC) and the other is located in Chicago (UIC). See below for more information on each warehouse and their procedures, including new health and safety procedures and protocols units are required to follow in addition to the established university specific requirements and protocols.
*All equipment retrieved from surplus warehouse must follow equipment disposal policy and procedures in order for the equipment to be returned to the warehouse.
UIUC Surplus Warehouse
Location: 1801 South Orchard Street, Urbana 61801
Hours of Operation: Monday - Thursday, 10:00am -12:00pm and 1:00pm -4:00pm, Friday 10:00am - 11:00am
Phone: 217-333-6011
Delivering Scrap/Surplus equipment to the surplus warehouse
If your department is planning on delivering the equipment to the warehouse themselves:
Surplus Shopping and Retrieval
All warehouse shoppers and/or departments picking up reserved equipment from the warehouse must schedule an appointment
- Reach out to 217-333-6011, uiucsurplus@uillinois.edu to schedule an appointment
- Shopping appointments will be limited to 15 minutes
- Everyone visiting the warehouse must follow University specific COVID-19 requirements and protocols.
- Only state employees are allowed in the warehouse due to safety concerns
For UIUC University specific COVID-19 Requirements & Protocols please visit https://covid19.illinois.edu/
UIC Surplus Warehouse
Location: 1515 West 15th Street, Chicago 60608
Hours of Operation: Monday - Friday, 8am-12pm and 1pm-3:30pm
Phone: 312-585-9113
Delivering Scrap/Surplus equipment to the surplus warehouse
- FABweb requests and FM mover requests are still required for all UIC scrap/surplus equipment
Surplus Shopping & Retrieval
- Access to the surplus warehouse is by appointment only
- Please reach out to the warehouse supervisor, Mario Rodriguez, mario12@uillinois.edu, 312-585-9113 to schedule an appointment
- Shopping appointments will be limited to 30 minutes
- Only state employees are allowed in the warehouse due to safety concerns
- All UIC University specific COVID-19 Requirements & Protocols must be followed
How to get UIC Surplus Equipment Delivered to your UIC Unit
- Go to the warehouse and tag the equipment that you want
Make sure to record the warehouse inventory number
- Submit the Surplus Equipment Retrieval Form
https://www.obfs.uillinois.edu/forms/equipment-management-surplus/
- Submit a FM Billable Service request - make sure to record the service request #
https://fm.uic.edu/
- Enter the service request number in the designated "Transportation Service Request Number" field on the approved Surplus Retrieval form
- Forward to the FM Service Desk at servdesk@uic.edu.
For UIC University specific COVID-19 Requirements & Protocols please visit https://today.uic.edu/coronavirus/?utm_source=mailpoet&utm_medium=email&utm_campaign=chancellor%2Bofficial%2B08.10.20
Last Updated: November 10, 2023