FABweb

The official University of Illinois property records are maintained in Banner Fixed Asset, which is integrated with Banner Procurement, Banner Accounts Payable, and Banner General Ledger, and is available for use by all University units. Banner Fixed Asset only allows departments to view asset records. See Fixed Asset Master Query Form (FFIMAST) for details.

FABweb is a Web-based interface to Banner Fixed Assets used by University departments to:

  • Complete a new acquisition record
  • Create a new non-cash addition record
  • Update an existing asset record
  • Transfer equipment between campus departments
  • Dispose of unneeded or non-working equipment

FABweb lets the departments take a more active role in equipment record maintenance. The information you enter into FABweb is forwarded to University Property Accounting and Reporting (UPAR), who reviews the information and submits it for upload to the Banner Fixed Assets database.

What needs to be recorded in FABweb

  • New equipment – When a department acquires a new fixed asset, the department's property contact records the new item’s attributes in FABweb.
  • Updating existing equipment attributes records – Changes to the attributes  of existing equipment or other required information about equipment must be promptly recorded into FABweb.
  • Disposing of Scrap or Surplus Equipment – If equipment is no longer working or no longer needed in the department, it must be disposed or surplused according to University Guidelines.
  • Interdepartmental Transfers of Equipment – When responsibility for equipment shifts from one department to another department.
  • Monthly reconciliations – Any unit which has had any activity in its movable equipment inventory should run EDDIE report of the unit's inventory activity during the preceding month.
  • Biennial physical inventory and reconciliation – The University of Illinois must biennially conduct a physical inventory of movable equipment.

FABweb Access

  • Log in to FABweb or use the Log in to: Choose the application dropdown menu on the right.
  • To request access to FABweb please log in to FABweb, click Log On, enter your EnterpriseID and password, complete and submit the request information as instructed.

Training

Individuals responsible for updating equipment records should register and attend FABweb training.

 

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Last Updated: January 31, 2011