Non-Purchase Order Invoices
The University of Illinois System standard payment terms are 30 days from the invoice date.
Units should instruct vendors to mail all non-purchase order related invoices directly to the unit that placed the order.
These purchases are limited to a maximum of $499, unless noted on the Chrome River Allowable Payments List. Purchases for items over $499 that are not on this list must be procured using either a purchase order or a P-Card. The P-Card's maximum limit is $4,999.
Non-Purchase Order Invoices, up to $499, are processed in the Chrome River system. The expense date in Chrome River should match the invoice date, not the date the expense report is created.
- Upon receipt of the vendor's invoice, the unit must enter the vendor payment in the Chrome River system as an expense report for electronic routing and approvals.
- The expense report must contain a correct Banner Vendor Number, Vendor name and address, and correct C-FOAPAL information.
NOTE: Wire Transfers and encumbrance payments do not go through Chrome River at this time and must be submitted on a signed Request a General Encumbrance/Wire Transfer Payment form, then scanned and sent via email to: obfspayments@uillinois.edu.
The Chrome River Resource Page contains additional information and job aids on how to complete a Vendor Payment in the Chrome River System.
Last Updated: June 15, 2023