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Business and Financial Policies and Procedures

6.3.1 Report a Claim for Property Damage

Policy Statement

The University purchases commercial insurance on its owned property and leased equipment where required by contract. The coverage is provided under a master property policy subject to a deductible which is charged to the unit sustaining the loss.

Procedure

To report a claim of property damage, determine the type of property, how it became damaged, and work with the appropriate office.

  • If the property was damaged by a natural peril (for example, fire, wind, or flood) the losses would be covered under the University's commercial insurance policy. Contact the University Office of Risk Management, see Who To Ask. Refer to the University Office of Risk Management - Property Insurance webpage for an outline of duties in regards to this claim.
  • If the property was damaged by someone else acting negligently, this would be a property damage liability claim on the part of that person. Contact the Office of Claims Management for assistance in getting reimbursed for the damage, see Who To Ask. An example of this situation is if a delivery truck backs into the side of a University building, this would be a property damage liability claim on the part of the delivery person.
  • If the property did not belong to the University, but was damaged by University faculty, staff, or students, do not make any promises or financial commitments for the University. Have the property owner complete and submit a property damage report to the Office of Claims Management. An example of this situation is where someone loans the University equipment that gets damaged because we failed to operate it properly.

Forms Used in this Procedure

Property Damage Report: UIUC/UIS Property Damage Report
UIC Public Injury/Property Damage Report Form

Additional Resources

University Office of Risk Management - Property Insurance
University Office of Risk Management - Claims
Who To Ask

Last Updated: March 22, 2016 | Approved: Senior Associate Vice President for Business and Finance | Effective: November 2010

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