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Business and Financial Policies and Procedures

5.3.2 Return Student Deposits in Banner AR

Policy Statement

When the terms of a deposit have been met, refund all student deposits as payments through Banner AR, even though they were not assessed in Banner AR.

Procedure

To return deposits in Banner AR:

  1. Verify that the condition for refund was met.
  2. If not, consult "Forfeited Stage" in 5.3.1 Process Deposits in Banner AR.
  3. If you do not have a payment Detail Code tied to your deposit C-FOAP, request one using the Detail Code Request form. If you need assistance, contact ARO (aroperations@uillinois.edu).
  4. Process the refund in Banner AR using one of the following forms:
    • Individual or small volume assessments - Banner form TSAMASS.
    • Recurring high-volume assessments - Banner "feeder". For information about creating a feeder, contact ARO.
  5. If you used a Banner feeder to refund the deposits, verify the transactions using Interface Error Reports (FIINTERFAC) in View Direct.

Forms Used in this Procedure

Detail Code Request

Related Policies and Procedures

5.3.1 Process Deposits in Banner AR

Additional Resources

Accounts Receivable Processing Welcome Kit
Accounts Receivable Processing (AR 103)

Last Updated: August 1, 2012 | Approved: Senior Associate Vice President for Business and Finance | Effective: March 2010

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