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Business and Financial Policies and Procedures

12.3.2 Process an "Internal Sale" of Equipment to Another Unit

Policy Statement

When equipment is transferred between the University of Illinois System units, an agreement can be made for the receiving unit to pay for that equipment. This "sale" transaction is usually accomplished by a budget transfer or journal voucher from the receiving unit to the originating unit. Only certain types of budget or funding transfers are allowed. If you have questions about allowable funding transfers, consult Process a Transfer with Compensation.


To process an "internal sale" of equipment to another unit:

  1. Complete a transfer transaction in FABweb.
  2. Eliminate data from electronic storage media unless required for sponsored research.
  3. Determine the source of the money (funding source) that was used to purchase the equipment .
  4. Process a budget transfer or journal voucher, depending on the funding source.

Related Policies and Procedures
12.3.1 Transfer Equipment to Another Unit

Additional Resources

Process a Transfer with Compensation contains additional information about allowable funding transfers

Last Updated: June 1, 2011 | Approved: Senior Associate Vice President for Business and Finance | Effective: June 2011

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