Positive Time Entry for Student, Extra Help, Academic/Graduate Hourly

1.    Type PHATIME in the Search field and press ENTER to open Electronic Approvals of Time Entry.

2.    Type the timesheet COA code in the COA field.

       OR

       Click the Search button to select from the list of options.

3.    Type the timesheet organization code in the Organization field.

       OR

       Click the Search button to select from the list of options.

4.    Check that the Transaction Status is In Progress. Click the drop-down arrow to select if this field is incorrect.

5.    Check that the Year field displays the current year. If incorrect, type in the current year.

6.    Type the Pay ID in the Payroll ID field.

       OR

       Click the Search button to select from the list of options.

7.    Type the Pay Period in the Payroll Number field.

       OR

       Click the Search button to select from the list of options.

8.    Click the Go button, or click inside any field below the Key block.

       NOTE: The first timesheet with an In Progress status will display.

9.    Select the employee timesheet to be reviewed.

10.  Click the Next Section button to edit the timesheet.

11.  Type the earnings code in the Earn field.

       OR

       Click the Search button to select from the list of options.

12.  Type the number of hours worked for each day on the same line as the appropriate earnings code - this field is not visible on the form.

13.  Click the Save button.

       NOTE: The timesheet may be saved allowing users to return to it later to continue entering time.

14.  Select Submit Time for Approval from the Tools menu. This action moves the transaction status of the timesheet to Pending so the approval process can begin.

15.  To enter time for the next employee, click the Previous Section button to move to the Jobs Section and select the next employee timesheet.

16.  Click the Close button when finished.

       NOTE: Employees who hold more than one position will have a timesheet for each bi-weekly position. The Department Originator should pay close attention so that time information is entered accurately for each position.

 

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Last Updated: October 19, 2018