Doing Business with the University
- To search for Illinois Central Management Services certified vendors, go to Diverse Vendor Search.
- To search list of Architects and Engineers Prequalified with the Illinois Capital Development Board, go to Vendor Search.
Only BEP certified vendors are recognized by the University's Supplier Diversity Program. To certify, go to the Business Enterprise Program (BEP) Vendor Registration page.
Minority/female/person with a disability owned businesses criteria:
- At least 51% owned and controlled by person(s) who is minority, woman or disabled.
- Must be a United States citizen or resident alien.
- Annual gross sales of less than $75 million.
Veterans owned businesses criteria:
- At least 51% owned and controlled by veteran or service-disabled veteran
- Annual gross sales of less than $75 million
- Owner must be Illinois resident and home office in Illinois
Responding to a Bid or Proposal
A Bidder or Proposer shall document its commitment to meeting the Contract specific M/F/PBE participation goals by submitting a Utilization Plan with the Bid or Proposal. The Utilization Plan shall include (1) one or more Letter(s) of Intent from the relevant M/F/PBE firms; and (2) current IL CMS BEP certification. Alternatively, the Bidder or Proposer shall submit a written request for waiver, which documents its preceding Good Faith Efforts and an explanation of its inability to meet the goals for M/F/PBE participation. The Utilization Plan shall be submitted at the time that the bid or proposal is due..
For any solicitation where a diversity goal has been established, the Bid or Proposal shall include a complete Utilization Plan as set forth in the BEP Utilization Forms. The Utilization Plan shall include the name(s), mailing address, email address, and telephone number of the principal contact person of the relevant diverse firms. If the Bidder or Proposer plans to utilize one or more subcontractors which are BEP certified firms, the subcontractor shall be identified by one of its certification statuses within the Utilization Plan.
Letter of Intent
A Bid or Proposal shall include, as part of the Utilization Plan, one or more Letter(s) of Intent, as set forth on the BEP Utilization Forms, executed by each diverse subcontractor and the Bidder or Proposer. The Letter(s) of Intent will be used to confirm each BEP certified vendor shall perform work as a subcontractor, supplier, joint venture, or consultant on the Contract. Each Letter of Intent shall accurately detail the work to be performed by the relevant BEP certified vendor, the agreed dollar amount, the percentage of work, and the terms of payment. Each BEP certified Vendor must perform a "commercially useful function" to be counted towards the participation goal.
Where a solicitation requires a Bidder or Proposer to meet an established goal, the Bidder or Proposer has the right to request a waiver from such requirements and must demonstrate "Good Faith Efforts" to comply with diversity goals. The waiver request shall be supported by sufficient evidence and documentation to demonstrate the Bidder or Proposer's Good Faith Efforts in attempting to achieve the applicable M/F/PBE goals, and its inability to do so despite its Good Faith Efforts.
Bid Requirements and Diversity Utilization on Capital Projects
Selected Sections of MAFBE Construction Policy and Standard Contract Documents:
To be considered a certified MAFBE vendor, minority and female-owned business enterprises need to be certified as such with the IL CMS BEP.
- MAFBE vendors should retain copies of their bids supplied to all prime bidders when bids are solicited from prime bidders.
- MAFBE vendors need to be registered as a vendor with the University of Illinois in the Vendor Services Application (VSA) before the bid due date.
- MAFBE vendors need to understand the bid solicitation and all its requirements before responding and supplying a bid number.
Last Updated: June 8, 2015