Foreign National Payments Resource Page

Overviews

• Introduction to Paying Foreign Nationals [posted: 01/31/2020]
  This course covers basic information about paying foreign nationals.

How to Submit a Foreign National Payment (by Payment Type)

• How to submit a Foreign National Expense Reimbursement (online course) [posted: 2/24/17]
• How to submit a Foreign National Honorarium (online course) [posted: 12/14/17]
  Note: Please use a University System supported browser. The old Microsoft Edge will not correctly display this course.

• Foreign National Payment Selector Tool (online job aid) [posted: 11/1/16]
  Identify and verify the correct payment type and method of submission
• Awards & Prizes for Foreign Nationals (infographic) [posted: 7/27/17]
  • Gift Cards to Foreign Nationals (infographic) [posted: 7/27/17]
• Honoraria for Foreign Nationals (infographic) [updated: 11/7/17]
• Taxability of Human Subject Payments to Nonresident Aliens (infographic) [updated: 6/1/18]

Gross-up

• Gross Up Payments (web page)
  Units may pay the taxes so an individual will receive a specific amount (Payment Gross-Up Calculator)
• Gross Up Foreign National Payments (job aid) [updated: 3/29/18]

• Foreign National Payment Eligibility Grid
  Shows immigration status and corresponding payment eligibility
• Eligibility for Awards & Prizes(infographic) [posted: 7/27/17]
• Eligibility for Honoraria (infographic) [updated: 11/16/17]
• Check Eligibility of Human Subject Payments for Nonresident Aliens [updated: 5/30/18]

All Payment Types

• Steps for Gathering Required Documents and Forms (infographic) [posted: 2/24/17]
• Form W-8 Information [posted: 4/1/2014]

Awards & Prizes

• Interactive Checklist for Awards and Prizes - Foreign Nationals (online job aid) [posted: 7/27/17]
• Document Checklist for Awards and Prizes (online job aid) [updated: 4/3/19]

Expense Reimbursements

• Interactive Checklist for Reimbursements - Foreign National Student or Non-Employee (online job aid) [posted: 2/24/17]
• Document Checklist for Reimbursements - Foreign National Student or Non-Employee (online job aid) [updated: 7/18/18]

Honorarium

• Interactive Checklist for Honoraria – Foreign Nationals [updated: 12/5/17]
• Document Checklist for Honoraria [updated: 7/18/18]
• Consistent Dates in Honorarium Forms for Foreign Nationals (infographic) [updated: 11/7/17]

Human Subject Payment

• Document Checklist for Human Subject Payments [updated: 7/18/18]

Independent Contractor

• Document Checklist for Independent Contractor Services [updated: 7/18/18]

Royalty

• Document Checklist for Royalties [updated: 4/3/19]

Scholarship

• Document Checklist for Scholarships [updated: 7/18/18]

Other Payments

• Document Checklist for Other Payments [updated: 5/9/19]

• Submit an Award or Prize - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19]
• Submit an Expense Reimbursement - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19]
• Submit an Honorarium – Foreign National Student or Non-Employee [posted: 4/3/19]
• Submit a Human Subject Payment – Foreign National Nonresident Alien [updated: 4/3/19]
• Submit an Independent Contractor Payment – Foreign National Nonresident Alien [posted: 4/3/19]
• Submit a Royalty Payment – Foreign National Nonresident Alien [posted: 4/3/19]
• Submit a Scholarship or Non-recurring Fellowship Payment – Foreign National Nonresident Alien Students not attending the University of Illinois System [posted: 4/3/19]
  Note: For foreign national students enrolled at the University of Illinois System, please click here.
• Submit Other Payment – Foreign National Students or Non-Employee [posted: 5/9/19]

Awards and Prizes

Job Aids

• Awards & Prizes for Foreign Nationals (infographic) [posted: 7/27/17]
• Gift Cards to Foreign Nationals (infographic) [posted: 7/27/17]
• Gross Up Foreign National Payments (job aid) [updated: 3/29/18]
• Eligibility for Awards & Prizes(infographic) [posted: 7/27/17]
• Document Checklist for Awards and Prizes (job aid) [updated: 4/3/19]
• Submit an Award or Prize - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19]

Expense Reimbursements

Web-Based Course

• How to submit a Foreign National Expense Reimbursement (online course) [posted: 2/24/17]

Job Aids

• Interactive Checklist for Reimbursements - Foreign National Student or Non-Employee (job aid) [posted: 2/24/17]
• Submit an Expense Reimbursement - Foreign National Student or Non-Employee (job aid) [posted: 4/3/19]
• Document Checklist for Reimbursements - Foreign National Student or Non-Employee (job aid) [updated: 7/18/18]

Honorarium

Web-Based Course

• How to submit a Foreign National Honorarium (online course) [posted: 12/14/17]

Job Aids

• Honoraria for Foreign Nationals (infographic) [updated: 11/7/17]
• Gross Up Foreign National Payments (job aid) [updated: 3/29/18]
• Eligibility for Honoraria (infographic) [updated: 11/16/17]
• Interactive Checklist for Honoraria – Foreign Nationals [updated: 12/5/17]
• Document Checklist for Honoraria [updated: 7/18/18]
• Consistent Dates in Honorarium Forms for Foreign Nationals (infographic) [updated: 11/7/17]
• Submit an Honorarium – Foreign National Student or Non-Employee  [posted: 4/3/19]

Human Subject Payments

Job Aids

• Taxability of Human Subject Payments to Nonresident Aliens (infographic) [updated: 6/1/18]
• Gross Up Foreign National Payments (job aid) [updated: 3/29/18]
• Check Eligibility of Human Subject Payments for Nonresident Aliens [updated: 5/30/18]
• Document Checklist for Human Subject Payments [updated: 7/18/18]
• Submit a Human Subject Payment – Foreign National Nonresident Alien [updated: 4/3/19]

Independent Contractor

Job Aids

• Document Checklist for Independent Contractor Services [posted: 7/18/18]
• Submit an Independent Contractor Payment – Foreign National Nonresident Alien [posted: 4/3/19]

Royalty

Job Aids

• Document Checklist for Royalties [posted: 4/3/19]
• Submit a Royalty Payment – Foreign National Nonresident Alien [posted: 4/3/19]

Scholarship

Job Aids

• Document Checklist for Scholarships [posted: 7/18/18]
• Submit a Scholarship or Non-recurring Fellowship Payment – Foreign National Nonresident Alien Students not attending the University of Illinois System [posted: 4/3/19]
  Note: For foreign national students enrolled at the University of Illinois System, please click here.

Other Payments

Job Aids

• Submit Other Payment - Foreign National Student or Non-Employee [posted: 5/9/19]
• Document Checklist for Other Payments [posted: 5/9/19]