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Business and Financial Policies and Procedures

7.7 Procurement Conflicts of Interest

Policy Statement

It is the policy of the University of Illinois System to review information disclosed by employees under the Report of Non-University Activity process as well as financial information disclosed by vendors in accordance with Sections 50-13 and 50-35 of the Procurement Code to determine if a prohibited or potential conflict of interest exists.

A proposed purchase of services or supplies from a vendor with either a prohibited or a potential conflict of interest must comply with the University of Illinois System’s internal review procedures and the review process defined in the Procurement Code.

The University of Illinois System does not have the final authority to determine whether a conflict of interest exists or whether a proposed purchase that presents a conflict may proceed. The University of Illinois System will cooperate with the review process conducted by the Procurement Policy Board and the Executive Ethics Commission as defined in the Procurement Code & Rules.

Employees also must observe the State Officials and Employee Ethics Act and the Employee Gift Policy, and should consider public perception, when making a purchase.

If you have any questions about a prohibited or potential conflict of interest, contact the Purchasing Division.

Applicability of the Policy

The policies in this section apply to all purchases, contracts for services, and contracts for supplies made by or for the University of Illinois System under the Illinois Procurement Code (30 ILCS 500/). This policy applies regardless of funding source for the purchase.

Gratuities

Employees must avoid accepting gratuities, tips, gifts, merchandise, cash, or services, in exchange for the performance of their duties, either past or future. See 9 Audits and Internal Control - Employee Gift Policy for additional information.

Procurement Conflict of Interest and Related Policies and Procedures

7.7.1 Prohibited Conflicts of Interest
7.7.2 Potential Conflicts of Interest
9 Audits and Internal Control – Employee Gift Policy

Additional Resources

Conflict of Interest Review Process
Purchase Order Hold Process
Procurement Code Article 50
State Officials and Employees Ethics Act

Last Updated: July 14, 2017 | Approved: Senior Associate Vice President for Business and Finance | Effective: July 14, 2017

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