TEM Resource Page

TEM

The Travel and Expense Management (TEM) system is a web-based system for submitting, approving and tracking requests for:

  • Travel and Miscellaneous Reimbursements
  • Non-Purchase Order Payments to Vendors
  • Pre-Trip Approval (optional)

This “TEM Resource Page” is designed to provide you with the resources you need to successfully complete the tasks within the TEM system.

For your convenience, documents will open in a new browser window. Unless otherwise indicated, documents are in the Acrobat PDF format Acrobat PDF icon and you will need Adobe Acrobat Reader Link opens new window to open them.

Employee Reimbursements and Payments to Vendors

For a detailed explanation and a list of specific steps, click the links below to access “How-To” job aids related to creating, submitting, and approving Expense Reports and Travel Plans.

+ Getting Started

To submit a request using the TEM system, start by creating either an Expense Report or a Travel Plan.

  • The Expense Report
    • Travel reimbursements to employees
    • Travel expenses for non-employees
    • Miscellaneous reimbursements to employees
    • Non-purchase order payments to vendors
  • The Travel Plan
    • A system feature which may be used to meet the requirement for pre-trip approval for employees traveling on University business.

To help you get started, watch the Intro to TEM Recorded Webinars and access the job aids below:

  1. System Profiles and Responsibilities Link opens PDF file 
  2. Workflow - System Link opens PDF file 
  3. Workflow - Expense Report Link opens PDF file 
  4. Workflow - Proxy Link opens PDF file 
  5. System Navigation Link opens PDF file 
  6. Set Default Project (C-FOPAL) Link opens PDF file [updated: 6/15/12]
  7. Add Proxy Link opens PDF file [updated: 11/2/12]
  8. Workflow Status Link opens PDF file

Travel Card (T-Card)

The University of Illinois T-Card is a charge card that may be used by University employees to purchase qualified travel expenses, business meals and catering. It is a University paid, University liability MasterCard® which may be used to relieve the employee from significant out of pocket expenses. The Department Head identifies unit employees who will be issued T-Cards.

T-Card Roles and Responsibilities Link opens PDF file

T-Card Training and Certification Quiz Link opens new window

Business Office Functionality

This section contains information necessary to manage the travel budget, gain system access, and perform user maintenance. If your job role requires you to do any of these functions, click the links below to access related job aids.

+ Reporting
All Banner reporting is facilitated by DECISION SUPPORT. Custom reports may be generated in Business Objects and accessed through the Enterprise Data Warehouse (EDW) to meet the unique needs of your department. To learn more about reporting and obtain the necessary access and training to utilize these reporting tools, please visit the DECISION SUPPORT home page (http://www.ds.uillinois.edu Link opens new window).

Last Updated: May 13, 2013