Ways to Prevent the Creation of Misclassified C-FOAPALS
- Request Index codes for C-FOPs with no overrides for segments.
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Request that Fund codes default the Organization and Program codes when
used in Banner transactions. (This cannot be done for state, ICR, MSP, and
Fed App. Funds.)
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For journal voucher transactions, use Journal Voucher Quick (FGAJVCQ)
instead of Journal Voucher Entry (FGAJVCD) or Journal Voucher Mass Entry (FGAJVCM) whenever
possible. This page’s segment fields show code descriptions.
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When doing Banner transactions, check the
C-FOAPAL used. Note that the first three digits of the Program code
belonging to a state, ICR or self-supporting Fund should match the
three-digit Organization code. Program codes that belong to other types
of Funds will typically begin with 19.
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Units that charge other units (self-supporting organizations and units
doing other types of charges) should do their own journal voucher
transactions instead of giving their C-FOPs to the units receiving the
services.
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Create unit procedures to monitor the correct input and submission of
Banner transactions. For example, with requisitions and journal vouchers,
the Originator could put the transaction document In Process and another person could review the transaction
for accuracy before the transaction is sent to posting.
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When creating repetitive journal vouchers, use the Copy
function in Banner.
If you have questions or need more information, contact uas@uillinois.edu.
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Last Updated: December 21, 2018