Program Income Responsibilities

The identification, tracking, and reporting of program income involve a collaborative effort as outlined below.

Principal Investigators

• Identify amount and sources of actual and potential program income at the proposal stage.
• Complete required program income sections in the sponsor’s application forms as necessary.
• Develop plan for using program income.
• Discuss anticipated program income with the sponsored programs post-award office and unit business manager.
• Verify program income on reports.
• Notify the sponsored programs post-award office if unanticipated program income is identified and/or received during the project.
• Address account balance issues at final project termination.

Unit Business Manager

• Assist Principal Investigator in estimating program income.
• Bill properly for products or services which produce program income; reconcile revenue invoiced or submitted against financial reports.
• Send program income payment checks to sponsored programs post-award office for deposit
• Verify program income receipt on financial reports.
• Monitor program income account activity and any restrictions that may be imposed by the awarding agency.

Sponsored Programs Post-Award Office

• Set up sub-fund for tracking and verify that program income is recorded correctly.
• Determine whether program income is reportable or non-reportable.
• Advise Principal Investigators and unit business managers on allowable expenditures charged against program income.
• Report program income to awarding agency in accordance with award terms and conditions.
• Advise Principal Investigators and unit business managers on the proper accounting and tracking of program income.

Last Updated: August 18, 2015 | Approved: Senior Associate Vice President for Business and Finance - August 2015