10 - Cash Handling

The links on this page go directly to procedures and the applicable policies you need to know before you begin a procedure. Procedure pages contain links to forms used in the procedure, related policies and procedures, and additional resources. Each page also allows you to provide feedback about the page content, request technical assistance from the Web team, or find out Who to Ask about policies and procedures.

Accepting Cash and Checks

Accept Checks as Payment
Process Money Received in Error
Handle Unauthorized Payments or Payments to Non-Cash Handling Units
Process Checks Not Made out to the University
Reconcile Cash Receipts Daily
Reconcile Cash Receipts Monthly
Handle Counterfeit Currency

Depositing Money

Deposit Cash and Checks with USFSCO
Deposit Foreign Checks with USFSCO
Deposit Unit Funds Directly to the Bank

Petty Cash and Change Funds

Keep Petty Cash and Change Funds Secure
Renew Petty Cash and Change Funds

Change Funds

Establish a Change Fund
Serve as a Change Fund Custodian
Reconcile Change Funds Daily
Change the Amount of a Change Fund
Change the Custodian of a Change Fund
Close a Change Fund

Petty Cash Funds

Establish a Petty Cash Fund
Serve as a Petty Cash Fund Custodian
Replenish Petty Cash Funds
Reconcile Petty Cash Funds Monthly
Reconcile Petty Cash Funds Quarterly
Change the Amount of a Petty Cash Fund
Change the Custodian of a Petty Cash Fund
Close a Petty Cash Fund

Cash Handling Units

Obtain Approval as a Cash Handling Unit
Implement Internal Controls for Handling Cash and/or Checks
Comply with Cash Handling Unit Head Responsibilities
Provide Instructions for Payment by Check
Design Check Endorsement Stamps

Returned Check Handling

Obtain Approval to Handle Returned Checks
Handle Returned Checks (Approved Units Only)

All Cash Handling Policies

Section 10.9 Cash Advances for International Activities has been moved and is now Section 8.16.

Section 10.11 Credit Card Procedures has been moved and is now located in Section 21.