| 1: |
Business and Financial Administration
Business forms, establish facilities outside Illinois, record retention, report tuition and fee waivers |
|
12: |
Property Accounting - Redesigned
Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases
Policies |
| 2: |
Approval of Documents
Contracts and leases, Contract Approval/Routing form, financial document approval, signature authorization |
|
13: |
Accounting
Accrual accounting and encumbrances, chart of accounts, internal transfers, stores and services accounts |
| 3: |
Budget - Redesigned
Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift funds
Policies |
|
14: |
Investments, Banking, and Internal Loans - Redesigned
Farm properties, internal loans, investment income distribution, investment strategies, foreign bank accounts
Policies |
| 4: |
Payroll - Redesigned
Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout
Policies |
|
15: |
Employee Business Travel
Advances, corporate credit card, moving expenses, per diem, reimbursements, University and personal vehicles |
| 5: |
Revenue, Income, and Receivables
Cash sales, gift cards, merchant cards, past–due accounts, resale inventory, revenue generating, study abroad |
|
16: |
Grants and Research Contracts
Cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs |
| 6: |
Insurance - Redesigned
Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance
Policies |
|
17: |
Consultants, Independent Contractors, and Honoraria
Capital professional services, professional and artistic services, honoraria, independent contractors |
| 7: |
Purchasing
Cash purchases, emergency purchases, honoraria, P–cards, professional and artistic services, purchase orders |
|
18: |
Taxes
Foreign nationals, fringe benefits, human subject payments, sales tax, University sales tax-exemption letter |
| 8: |
Accounts Payable
Business meals, disbursement vouchers, employee reimbursements, foreign drafts, payments to students, cash advances for international activities |
|
19: |
Business Systems Access and Security - Redesigned
Unit head responsibilities for data control, request access to business information, identity theft, Red Flags Rule
Policies |
| 9: |
Auditing, Internal Control, and Employee Ethics
Gifts to employees, report wrongful conduct, use of University phones, whistleblower protection |
|
20: |
ID Cards, UINs, and Data Services - Redesigned
Request i-card services, UINs, card swipes, key fobs, access tokens
Policies |
| 10: |
Cash Handling - Redesigned
Petty cash funds, change funds, cash handling, returned checks
Policies |
|
21: |
Merchant Cards - Redesigned
Setting up to accept credit/debit cards, PCI standards, unit responsibilities
|
| 11: |
Gifts and Endowments
Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts |
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